12/05/2023 Minutes - Laserfiche WebLink

Home Browse Search

f is" �ffIff r ECroW>uAM CAVEA Mr. Napier began by stating the bid is contingent upon EDA approval and noted that there is a two-page checklist provided by the EDA that must be completed before submission along with a motion to award. He briefly provided commentary on the next steps of submission for EDA approval and noted that a possible response should be received sometime following the holidays. Assuming this timeframe for approval, a pre -construction meeting would be planned in January or February with the contractor tentatively starting work around early spring, weather permitting. Mr. Napier concluded the discussion by opening the floor to questions. After a brief discussion between members of the board, Mr. Napier, and Ms. Hammond regarding the NW Industrial Park EDA Expansion Project, the discussion concluded. Mr. Coleman made the motion to approve the recommended bid of J & L Paving for the Northwest Industrial Park EDA Expansion Project as the low bidder presenting the best value to the project subject to EDA approval. Mr. Roddy seconded the motion. Vote: 5 -ayes to 0 -nays Chairman Bray briefly provided commentary, thanking Mr. Napier and Ms. Hammond for their work on the recent EDA project. Discuss and Consider Approval of revisions to the Policies and Procedures, Operating Standards Ms. Hammond provided a brief recap regarding revisions to the PEDC policy and procedures operating standards that were discussed and presented for consideration during the October 17th board meeting. She went on to note that as per the provided memo, the committee believes that these proposed revisions aim to keep pace with evolving business practices, remove redundancies, and eliminate any elements that were no longer necessary. Ms. Hammond continued by thanking Dr. Hashmi, Mr. Roddy, and Mr. Homer for the time spent on the committee dedicated to this process. She recommended revisiting the idea of a complete overhaul of that policy in conjunction with the personnel manual. The committee will reconvene during the first quarter of next year. Ms. Hammond along with committee members opened the floor to questions. No additional questions/comments followed. Mr. Terrell moved to approve the revisions to the Policies and Procedures, and Operating Standards. Mr. Homer seconded the motion. Vote: 5 -ayes to 0 -nays Discuss and Consider Approval of sharing the cost of the Placer.ai joint software platform for one year between the City of Paris and Lamar County Chamber of Commerce, with each party contributing one- third of the total amount Ms. Hammond stated that over the last couple of months, the PEDC has been in discussions with the City and the Chamber regarding a software platform called Placer.ai, explaining that this software is a multi -faceted platform that provides geofenced data. She went on to note that all three entities attended several demonstration sessions to learn how the data is viewed and used. Ms. Hammond continued by providing platform highlights including trade area analysis, demographic information, commuting patterns, traffic counts, visitor trends, trade area gaps, and more. She explained that there is Page 3 of 6