22 - Request for two additional holidays - amendment to personnel policy

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STATUS OF ISSUE: Veterans Day (November 10' each year) has been a federally -recognized holiday since 1954. In 2021, Juneteenth (June 1.91" each year) was added by the federal government as a federally recognized holiday. Mayor Reginald B. Hughes has made the request to add Juneteenth and Veterans Day to the list of City observed holidays. This would amend Section 1.4.01. of the Personnel Policy & Procedures to include Juneteenth and Veterans Day to the other observed holidays. The following would be the revision: "Section 14. 01- lIolida�s New Year's Day, Martin Luther King's Birthday, Good Friday, Memorial Day, .u nmh, July Lqqtq�- 4' Labor Day, !'�t�LqqLaw;, Thanksgiving Day and the Friday,f6llowing, Christmas Eve and Christmas Day are observed as official holidayv,lbr all City employees in accordance with the following policies: " Pursuant to Section 14.0 1, for employees whose duties do not require them. to work on the holiday, they are paid 4 -12 hours (depending on part time (4), full time (8), and certain shifts (12)) for the holiday not worked (a "paid day off' like a vacation. day). For those employees whose duties require that they work (ex: Water Treatment Facility, Waste Water Treatment Facility, Police, Fire and EMS), they are given the option of either a) receiving a leave day that they can bank and use at a future date (T13D by the employee), or b) receive straight pay the same pay period as the holiday for those holiday hours (if they worked 8 hours on a holiday and this was their complete shift, they would receive 8 hours of pay for working that day and 8 hours of holiday pay for the same day). Holiday hours do not count towards overtime. To add a holiday would have the following cost implications: For employees not required to work, there is the loss of production for being out of the office which is challenging to calculate as a tangible total. For employees required to work, this number is also difficult to calculate because our policy allows them to choose whether to have it paid out or banked as a future holiday taken. For a holiday banked and taken later-, this requires another employee to backfill which typically equates to OT pay. Factoring in sick leave, vacation leave, shift demands (emergency situation that requires more staff to come in), the varying amounts of pay