07 - Grand Theater Project Change Order 1

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Item No. 7 Memorandum TO: Mayor, Mayor Pro Tem & City Council Grayson Path, City Manager Robert Vine, Deputy City Manager Doug Harris, Assistant City Manager FROM: Todd Mittge, City Engineer SUBJECT: GRAND THEATER PROJECT: CHANGE ORDER 1 DATE: March 11, 2024 BACKGROUND: The City of Paris owns the Grand Theater, located at 21 Lamar Avenue. This building was in a state of disrepair, requiring asbestos abatement and debris removal before restoration and revitalization could begin. The Paris Grand Theater Project, a non-profit, has an agreement with the City of Paris for restoration and revitalization of the building. On December 12, 2022, the City Council authorized an agreement with Malone Maxwell Dennehy Architects to perform a Phase I analysis of the Grand Theater. The goal of Phase I was to identify work needing to be done to abate asbestos and perform debris removal, said work being Phase II. The ultimate goal is to prepare the building for rehabilitation, thus allowing for the Paris Grand Theater Project non-profit to begin fundraising for renovation and restoration of the building. On August 28, 2023 City Council authorized the advertisement of bids for the Phase II project and on December 11, 2023, the City Council awarded the project to One Reef, LLC for $237,769.00. STATUS OF ISSUE: The project has gone very well, with the asbestos and hazardous materials abated. There were some areas of the building in need of demolition, which were not clearly identified in the plans. These included some interior walls, ceilings, and areas around the stairwells and windows where the plaster could not remain. There were also water damaged areas of the crown molding at the top ceiling near the roof that needed to be removed. Most of the original crown molding was able to remain. Demolition exposed an old wood frame and floor covering an orchestra pit in front of