07 - Grand Theater Project Change Order 1

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the stage. It was asked if we wanted to remove that rotten wood floor and framing. The City Engineer also requested that in areas opened up by demolition, which opened holes to exterior roof soffits, that hard cloth metal screens be installed to prevent birds from entering the building. As with any rehabilitation project, it is inevitable that more tasks are identified as the project occurs, particularly when debris, walls, etc. are removed, exposing other previously unknown and unseen issues. The base Change Order proposal from the contractor, agreed upon preliminarily by the City Engineer, was for $5,573.00 in additional compensation to the contractor for this work. Given the requested change order was a minimal expense as compared to the overall project, the work needed to be done to provide a more complete product per the intended goals, and to avoid remobilization costs given timing of the next City Council meeting, the City Manager authorized the work to be performed on February 22, 2024. Nevertheless, it is appropriate to seek City Council approval of the change order, even though it is after the fact. All original proposal/bid documents are available for review at the office of the City Clerk. BUDGET: The One Reef, LLC base bid is for $237,769.00. If approved, Change Order #1 would increase this amount to $243,342.00. The Change order is 2.3% of the original contract base bid. This will be paid out of existing American Rescue Plan Act (ARPA) funding. OPTIONS: 1. Authorize the City Manager to sign the change order with One Reef, LLC for this additional work at the Grand Theater at 21 Lamar Avenue. 2. Request additional information and/or deny authorization to sign the change order for the activities described above. Should we deny the claim, negotiations with One Reef, LLC will need to take place given the work has already been done by authorization of the City Manager. RECOMMENDATION: 1. Authorize the City Manager to sign the change order with One Reef, LLC for this additional work at the Grand Theater at 21 Lamar Avenue.