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Item No. 18 70771"ITIMWI TO: Mayor, Mayor Pro Tem, and City Council Robert G. Vine, Interim City Manager FROM: Stephanie H. Harris, City Attorney SUBJECT: Cleanup amendment of Code of Ordinances to reflect current practice regarding number of Planning and Zoning Commission members DATE: September 23, 2024 BACKGROUND: Decades ago, at least as far back as 1970, the City Council created the Planning and Zoning Commission ("commission") in accordance with Chapter 211 of the Texas Local Government Code. Chapter 2, Division 2, Sec. 2.03.031 of the Code of Ordinances provided for the creation of the commission and further provided that the commission would comprise nine (9) members. Judging by the commission's minutes, sometime between 1999 and 2000 City Council decided to reduce the number of commissioners to seven (7), presumably to bring the commission in line with other boards and commissions of the city and to make it easier to fill vacancies; however, the city failed to amend Sec. 2.03.031 accordingly. The commission has been composed of seven members since that time. STATUS OF ISSUE: Attached hereto is a cleanup ordinance to bring Chapter 2, Division 2 into alignment with what has long been the city's practice. It amends Sec. 2.03.031 to provide for a seven member commission and amends Sec. 2.03.038 to provide that a quorum for the commission will be four (4) rather than (5) members to correspond with the seven total members. The commission discussed the issue at its regular meeting on September 5, 2024, and the consensus was that the commissioners preferred to leave the commission at seven members. BUDGET: No impact. RECOMMENDATION: Move to adopt an ordinance amending Chapter 2, Division 2 of the Code of Ordinances to reduce the number of members of the commission from 9 to 7 and to reduce the number of members needed for a quorum from 5 to 4.