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Item No. 10 <br />Memorandum <br />TO: Mayor, Mayor Pro -Tem & City Council <br />Rose Beverly, City Manager <br />FROM: Janice Ellis, City Clerk <br />SUBJECT: AMENDMENTS TO PROCEDURES FOR APPOINTING MEMBERS TO <br />BOARDS & COMMISSIONS <br />DATE: March 10, 2025 <br />BACKGROUND: On June 8, 2020, the City Council approved by minute order to revise <br />procedures for appointing members to Boards & Commissions. The new procedure included a <br />system whereby each Council Member marked his or her ballot using a point system (for five <br />applicants, each Council Member awarded his/her most favored applicant five points and so forth <br />until scoring each applicant from five to one point). Once the ballots were marked and given to <br />staff to tally, the process could take five to ten minutes, depending on the number of applicants, if <br />there was a tie, and whether or not there were questions as to the marks on the ballot. <br />STATUS OF ISSUE: Over the last couple of years, several Council Members have mentioned to <br />Staff about revising the Procedures for appointing members to Boards & Commissions. The <br />procedure used by most other cities for board appointments is for the City to receive applications, <br />qualify the applicants, forward to City Council for consideration and the Council Members vote <br />by Motion on the applicants at their meeting. <br />BUDGET: N/A <br />RECOMMENDATION: Approve Option 1 as written. <br />Option 1: Accept applications, qualify applicants and vote by Motion at a Council meeting (see <br />attachment labeled Option 1). <br />Option 2: Keep the same procedure in place, which is to accept applications, qualify applicants <br />and vote by the ballot and point system at a Council meeting (see attachment labeled Option 2). <br />Option 3: Revise Option 1 or 2. <br />