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Item No. 8 <br />TO: Mayor, Mayor Pro Tem & City Council <br />FROM: Rose Beverly, City Manager <br />Todd Mittge, City Engineer <br />Stephanie Harris, City Attorney <br />SUBJECT: 2025 Mill & Overlay Project Change Order #1 — Pavement Repair and <br />Remobilization <br />DATE: October 27, 2025 <br />BACKGROUND: <br />The City of Paris called for bids for the 2025 Mill & Overlay Project for 12 streets in Paris. Call <br />for Bids was posted in the Paris News on April 13 and April 20, 2025. Bids were opened on May <br />12, 2025 at 2:OOPM. Three responsive bids were received for the project. R.K. Hall, LLC from <br />Paris, TX was the Low Bidder, 2nd was PaveCon Public Works from Grand Prairie, TX. 3' was <br />Richard Drake Construction from Paris, TX. <br />Low bid was $1,935,221.70 from R.K. Hall, LLC. The City awarded the project to R.K. Hall on <br />June 9, 2025. <br />During the course of milling and paving, there were several areas with exceptionally poor subgrade <br />that needed additional repair prior to final overlay. To not address these issues would have caused <br />premature damage on the new roadways and would have caused our maintenance crews to address <br />them for years in the future. Proactively, the City Manager verbally approved the pavement repair <br />as described in this memo on August 7, 2025. This helped save thousands of dollars in re - <br />mobilization costs and additional payment to do paving work twice over the repair areas. <br />Change Order #1 would allow up to $80,000 to be spent on pavement repair and re -mobilization. <br />