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Item No. 17 Memorandum TO: Mayor, Mayor Pro Tem & City Council FROM: Todd Mittge, City Engineer Rose Beverly, City Manager SUBJECT: Engineering Professional Services Selection — FEMA Public Assistance / Hazard Mitigation Assistance Program Funding Support - Tetra Tech DATE: September 22, 2025 BACKGROUND: The City of Paris has stormwater and flooding problems and is always looking for State or Federal funds to help in the efforts of prevention, damage assistance, and cleanup. Sometimes potential funding opportunities arise quickly, and the city needs to be able to act quickly with professional services to apply and hopefully gain access to those funds. In an effort to be proactive, the City Manager Rose Beverly has issued an all-encompassing "Requeste For Qualifications" (RFQ) to engineering service providers to be at the ready if and when FEMA funding opportunities arise. Using this RFQ, once a funding opportunity is identified, the City can immediately work out a contract with the chosen engineering service provider. This will be good for 5 years. The City Manager advertised for Request for Qualifications from engineering firms all over Texas in the Paris News on July 29, 2025, for Engineering Firms to send Qualifications by August 11, 2025. The City received responses from five qualified firms by the deadline. STATUS OF ISSUE: The selection committee reviewed applications and recommends Tetra Tech from Maitland, FL. They have extensive FEMA experience and are partnering with two Texas engineering firms for local support. Halff Engineers out of Dallas, and Hayter Engineering out of Paris. Both of these local firms are well qualified in their own right to carry out this work, but a partnership with all 3 provide even greater coverage and potential for success when opportunities arise.