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Item No. 9 <br />Memorandum <br />TO: Mayor, Mayor Pro Tem, Council Members <br />FROM: City Manager, Rose Beverly <br />SUBJECT: Approval of Polco Order Form Agreement <br />DATE: January 12, 2026 <br />BACKGROUND: Polco provides an online public engagement platform designed to help local <br />governments gather resident feedback through polls, surveys, simulations, and virtual engagement <br />tools. As part of this agreement, the City will also receive a turnkey National Community Survey <br />that allows residents to share feedback while providing nationally benchmarked data for <br />comparison with similar communities. <br />STATUS OF ISSUE: The proposed agreement is for a 12 -month term at a total cost of $7,500. <br />The Engage platform is included at no cost, and the City is paying only for the National <br />Community Survey. This tool will support the City's strategic planning efforts, budget discussions, <br />grant applications, and overall data -driven decision-making. <br />RECOMMENDATION: Staff recommends for Council to ratify the City Manager's signing of the <br />Polco Order Form Agreement to provide the City with professional public engagement tools and <br />reliable community data to support informed policy and planning decisions. <br />