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<br />Initial Term: 12 months starting on the effective date
<br />Fees: The Fees are exclusive of any applicable taxes (including sales tax) and withholdings,
<br />which will be added to the Fees and paid by Customer, to the extent applicable.
<br />Payment Terms: $7,500 of The Fees shall be payable within 30 days of the Effective Date.
<br />Expected Invoice 12-22-2025/$7,500
<br />Date/Amount:
<br />..... . ... . ......
<br />....... . . ........... . .... ....
<br />Billing Contact: Rose Beverly
<br />rbeve rly0paristexas.gov
<br />P.O. # (if appl.):
<br />Renewal Term. The Initial Term will automatically renew for successive 12 -month periods unless Customer
<br />provides written notice of non -renewal at least 30 days before the current Term ends. You will receive a
<br />notification at least 60 days before the renewal date to confirm your consent.
<br />During the Term, you will receive standard updates to the Services that Polco makes generally available.
<br />Polco may also offer additional functionality or premium feature improvements for an additional cost. Polco
<br />reserves the right to modify and increase Fees with at least 60 calendar days' written notice before the
<br />start of any Renewal Term, with the Fees in this Order Form deemed amended accordingly. Any such
<br />increases will not exceed 7% of the gross price per Renewed Agreement Term.
<br />Training and Support. Your subscription Services includes access to the Services and Support as
<br />described above, which includes training materials, as well as access to technical support services for your
<br />Authorized Users. You understand that technical support services are for technical product support, and
<br />such services are not to be used as a substitute for proper training and education.
<br />Privacy Policy. You acknowledge that you have read and understand Polco's Privacy Policy (the "Privacy
<br />Policy" found at,11,, "!/,� !, �,J �..,�.,",,.,„['„”,i,;i"l.;aAw`",�x„'„�:;;�)•
<br />Compliance with Data Protection Laws. Each Party shall comply with all applicable data protection and
<br />privacy laws ("Data Protection Laws") governing its performance under this Agreement. Should applicable
<br />Data Protection Laws, whether existing at the start of the Term or becoming effective during the Term,
<br />mandate specific terms for the processing of Personal Data, the Parties shall execute any required
<br />amendments to this Agreement or enter into additional agreements, including but not limited to a Data
<br />Sharing Agreement, to ensure compliance.
<br />Service Level Agreement. Polco's web platform will be operational and available to the Customer at least
<br />99.5% of the time in any calendar month (the "Polco Application SIX).
<br />Ownership of Creative Materials and Data. Polco retains all rights, title, and interest in the Creative
<br />Materials and data developed or collected in connection with this Agreement. Creative Materials, including
<br />content, text, graphics, software, and other proprietary elements, are protected by intellectual property
<br />laws and may only be used by the Customer as specified herein. Similarly, all data generated by Polco
<br />remains its exclusive property, and Polco may use it for purposes such as platform improvement, research,
<br />and product development, Including lawful disclosure to third parties as necessary. Upon termination of this
<br />Agreement, the Customer's rights to use the Creative Materials end, while Polco retains ownership of both
<br />the Creative Materials and data.
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