2026-010 - Adopting Procurement Policies and Procedures for Federal Grant Contracts

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i. Requests for proposals require public notice, and all evaluation factors and their relative importance must be identified. Proposals must be solicited from multiple qualified entities. To the maximum extent practicable, any proposals submitted in response to the public notice must be considered. ii. The city must have written procedures for conducting technical evaluations and making selections. iii. Contracts must be awarded to the responsible proposer whose proposal is most advantageous to the city considering price and other factors; and iv. The city may use competitive proposal procedures for qualifications -based procurement of architectural/engineering (A/E) professional services whereby the offeror's qualifications are evaluated, and the most qualified offeror is selected, subject to negotiation of fair and reasonable compensation. The method, where the price is not used as a selection factor, can only be used to procure architectural/engineering (A/E) professional services. The method may not be used to purchase other services provided by A/E firms that are a potential source to perform the proposed effort. (c) Noncompetitive procurement. There are specific circumstances in which the city may use a noncompetitive procurement method. The noncompetitive procurement method may only be used if one of the following circumstances applies: 1. The aggregate amount of the procurement transaction does not exceed the micro -purchase threshold (see paragraph (a) (1) of this section); 2. The procurement transaction can only be fulfilled by a single source; 3. The public exigency or emergency for the requirement will not permit a delay resulting from providing public notice of a competitive solicitation; 4. The city requests in writing to use a noncompetitive procurement method, and the Federal agency or pass-through entity provides written approval; S. Only one satisfactory proposal is received through RFP or RFQ or; 6. After soliciting several sources, competition is determined inadequate. § 200.321 Contracting with small businesses, minority businesses, women's business enterprises, veteran -owned businesses, and labor surplus area firms. A. When possible, the city should ensure that small businesses, minority businesses, women's business enterprises, veteran -owned businesses, and labor surplus area firms (See U.S. Department of Labor's list) are considered as set forth below. B. Such consideration means: 1. These business types are included on solicitation lists; 2. These business types are solicited whenever they are deemed eligible as potential sources; 3. Dividing procurement transactions into separate procurements to permit maximum participation by these business types; 4. Establishing delivery schedules (for example, the percentage of an order to be delivered by a given date of each month) that encourage participation by these business types; S. Utilizing organizations such as the Small Business Administration and the Minority Business Development Agency of the Department of Commerce; and 6. Requiring a contractor under a Federal award to apply this section to subcontracts wherever possible. § 200.322 Domestic preferences for procurements. (a) The city should, to the greatest extent practicable and consistent with law, provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States (including but not limited to iron, aluminum, steel, cement, and other manufactured products). The