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7. The ED presented the sealed Lawn Card Bids to Chairman Wilson to open and read aloud. All Star bid $69,125; Cody's Lawn & Tree bid $102,125; and Moe Yards bid $162,000. Commissioner Hubbard made a motion to accept the lowest bid, provided all HUD requirements are met; second was made by Commissioner Ladell. Motion carried, 3 ayes — 0 nays (Commissioner Smith had to leave early; Quorum still present.) 8. The ED requested Board approval to research purchasing 2 HCV program vehicles for staff. HCV is currently using PHA vehicle and reimbursing the PHA. Board discussed several vehicles that should be considered and directed the ED to gather bids to be presented next month at the Board Meeting. 9. The ED presented a list of Unusable Maintenance Inventory/Assets for consideration to be disposed of. Vehicles will be disposed of via sealed bids; inoperable items will be trashed; inventory items will be offered to other PHAs before being disposed of via other means. Commissioner Hubbard made a motion to dispose of items in accordance with PHA Policy; second was made by Commissioner Ladell. Motion carried, 3 ayes — 0 nays 10. The ED presented the Personnel Policy for approval. After discussion Commissioner Hubbard made the motion to approve the Policy with the change: "Professional conduct and behavior at all times"; second was made by Commissioner Ladell. Motion Carried 3 ayes — 0 nays 11. The ED asked the Board for clarification regarding the management contract in relation to provisions stated therein; Question: "Do provisions go into effect automatically or is additional Board approval required?" Board stated the provision are automatic and no other Board approval is needed; all provisions are retroactive. Executive Directors Report: ED presented Directors Report to the Board of Commissioners A. Occupancy Report: Demographic Reports were presented to the Board of Commissioners. B. Financial Report: Financial information was presented for October; Bank Statements were presented for November, December and January. The delay is due to Medical Leave of Absence by Financial Director. C. Capital Funds Report: 2025 funds are slated for 1406 accounts. ED has begun working on 2026 funds, as well as looking into additional Emergency Grants for infrastructure needs. D. General Updates: a. GWH-DFC Water/Sewer Line Project RESOLUTIONS: 2-10-2026-1 By Laws 2-10-2026-2 Property Survey 2-10-2026-3 Lawn Care Contract 2-10-2026-4 Disposition of Unusable Maintenance Inventory 2-10-2026-5 Personnel Policy There being no further business to discuss a Motion was made by Commissioner Hubbard to adjourn and was seconded by Commissioner Ladell. Motion carried,3 ayes — 0 nays. Chairman Wilson adjourned the meeting at 4:59p.m. NOTE: Certification of Secretary Attached