2005-014-RES AUTHORIZING NEW PERSONNEL POLICIES HANDBOOK

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.~ ,;r. head prescribes work hours for the department consistent with the objectives of public service and the mission of the department's office or activity. The department head, with the approval of the City Manager, prescribes shifts for those activities that require continual staffing. Relief periods other than meal time may be granted as work permits. If granted, relief periods are limited to fifteen (15) minutes, once in the first half of the work shift and once in the second half. Relief periods are a privilege that will be suspended if they are abused. Statements regarding normal work days and normal work hours are intended to describe normal conditions only. They are not a guarantee of hours to be worked and may not be followed in abnormal conditions. SECTION 8.04 - Overtime (Excludes Civil Service and EMS Employees) Overtime work is approved work time in excess of the employee's normal work week. The employee's Department Head must approve overtime work. Over time work will normally be authorized only to maintain essential City functions or to accomplish non-routine activities and will be allocated as evenly as possible among all employees qualified to do the work. Employee requests to be excused from overtime work may be approved when possible. Department heads have the discretion to flex employees work schedules in order to prevent accrual of overtime. At the discretion of the Department Head, employees may elect to receive compensatory leave off or choose to be paid for overtime worked. Department Heads may flex employees work schedules in order to prevent compensatory leave accrual. FLSA exempt employees may not accrue compensatory leave. Employees may not accrue more than 80 hours of compensatory leave. Compensatory leave will be taken as provided in Section 14.2. If the employee chooses to be paid for overtime work, such pay will be computed at a rate of one and one-half (11/2) times the employee's regular rate of pay. Exempt employees do not receive compensation for overtime worked; however they are given some flexibility in their work schedules. SECTION 8.05 - Emer~ency Duty Employees called back to work in emergencies shall be compensated for actual time worked or one hour whichever is greater. Actual time worked shall be rounded off to the next half-hour. SECTION 8.06 - Pay/Payment Procedure The City pays its employees bi-weekly. Employees are required to initial payroll time sheet to indicate that payroll hours are correct. No employee or other person is allowed to initial payroll sheet for other employees. Checks are available at each supervisor's office. An employee who wishes to have his/her check released to another person must make submit a written request. Questions about payroll errors should be immediately brought to the attention of the employee's supervisor and Finance Office. Except in extreme circumstances, any payroll errors will be adjusted in the next pay check. 20 Revised 01-25-05