05 Approval of Official Record of Council

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Regular City Council Meeting June 30, 2008 Page 2 There was discussion about the possibility of conducting another survey, because some changes had taken place since the last survey. Next, Mayor Freelen inquired of Council about their goals and where they wanted the City to be in ten years. Council Member Strathern said they needed to make a plan in order for the City to progress. Mayor Freelen agreed. Council Member McCarthy inquired about the process of making a ten year plan, because over a period of time things change. Council Member Pickle said they would have to address one year at a time and future Councils may have to make changes to the plan. Mayor Freelen moved to the 2007-2008 Objectives and Goals previously adopted by City Council. (See attached Exhibit "B" incorporated herein) Mayor Freelen inquired when staff was going to have the system in place to respond and track requests from citizens. Kent Klinkerman told Council he was in the process of coordinating information from the departments and forwarding it to the representative. He told Council the process should be up and running prior to August 1 st. Council Member Strathern wanted to know when the strategic business plan was going to be complete. Mayor Freelen said it was his understanding that PEDC was going to hire a consultant and fund the process. Kevin Carruth said they were working on the second draft of the RFP and refining the scope of work. Mayor Freelen asked when the RFP would be complete. Kevin Carruth said it would be done by August 1 S`. Council Member Pickle inquired as to when they could expect an executed Agreement. Kevin Carruth said staff expects to have one by October 15`. Council Member Strathern wanted to know when the 10 year capital improvement plan for streets, water and wastewater systems would be complete. Kevin Carruth said he would give Council a progress report at their December 8`h meeting. Council Member Kear said he would like for the objectives and goals to include development of a plan for liquidating properties owned by the city, as a result of delinquent taxes and/or liens. Council Member Strathern said at the next meeting he would like to get input from Kevin Carruth for developing additional objectives and goals. Council Members Strathern and Pickle said they wanted to see a reduction in the budget from last year by 2% to 5%. Mayor Freelen said he would like to review changes made by the Lamar County Appraisal District and what impact those changes would have on the City. Kevin Carruth said they had just begun the budget process and that it was difficult to put numbers together without knowing resources needed by departments in order to meet the goals set out. 5. Deliberate on FY 2008-2009 Budget. Responsibilities of various departments were presented to City Council as follows: Gene Anderson - Finance, Personnel and Warehouse Kent Klinkerman - EMS and IT Priscilla McAnally - Library Janice Ellis - City Clerk's Office Kent McIlyar - Legal Department w 000008