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eGrants - Project Summary (MAKE SURE YOU CLOSE THIS PAGE Page 15 of 19 given tab will not save to the system until all required fields are complete and correct. In addition, you have a 2-hour time limit for each tab where you will need to complete the information correctly and then click the Save and Continue button. There is a timestamp in the upper-right hand corner of the page that notes when you first clicked on the tab. From that point, you have 2 hours to complete the information on that tab correctly. If you do not complete the infonnation correctly (for the required fields) and then you click on the Save and Continue button, you will be redirected to the eGrants Home Page. If this happens, your data will not be saved in the system. You may also choose to compose a message on this page for CJD to review. This can be done by typing in the Notes By Grantee / CJD message box. Organizational Information Enter the Year in which the Corporation was Founded: Enter the Date that the IRS Letter Granted 501(c)(3) Tax Exemption Status: Enter the Employer ldentification Number Assigned by the IRS: Enter the Charter Number assigned by the Texas Secretary of State: Accounting System The grantee organization must incorporate an accounting system that wili track direct and indirect costs for the organization (general ledger) as well as direct and indirect costs by project (project ledger). The grantee must establish a time and effort system to track personnei costs by project. This shouid be reported on an hourly basis, or in increments of an hour. Is there a list of your organization's accounts identified by a specific number (i.e., a general ledger of accounts). Select the appropriate response: Yes No Does the accounting system include a project ledger to record expenditures for each Program by required budget cost categories? Seled the appropriate response: Yes No Is there a timekeeping system that allows for grant personnel to identify activity and requires signatures by the employee and his or her supervsior? Seled the appropriate response: Yes No If you answered 'No' to any question above in the Accounting System sedion, in the space provided below explain what action will be taken to ensure accountability. Enter your explanation: Financial Capability Grant agencies should prepare annual financial statements. At a minimum, current internal balance sheet and income statements are required. A balance sheet is a statement of financial position for a grant agency disclosing assets, liabilities, and retained earnings at a given point in time. An income statement is a summary of revenue and expenses for a grant agency during a fiscal year. Has the grant agency undergone an independent audit? Select the appropriate response: Yes No Does the organization prepare financial statements at least annually? Seled the appropriate response: Yes No According to the organization's most recent Audit or Balance Sheet, are the current total assets greater than the liabilities? Seled the appropriate response: Yes No If you selected 'No' to any question above under the Financial Capability section, in the space provided below explain what action will be taken to ensure accountability. Enter your explanation: https://cjdonline.governor. state.tx.us/Project/GrantPrintableSummary.aspx?PrintCode=O&... 8/22/2008 r r~nn?~I~ :i T. t