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eGrants - Project Summary (MAKE SURE YOU CLOSE THIS PAGE Page 16 of 19 Budgetary Controls Grant agencies should establish a system to track expenditures against budget and / or funded amounts. Are there budgetary controis in effect (e.g., comparison of budget with actual expenditures on a monthly basis) to include drewing down grant funds in excess of: a) Total funds authorized on the Statement of Grant Award? Yes No b) Total funds available for any budget category as stipulated on the Statement of Grant Award? Yes No If you selected 'No' to any question above under the Budgetary Controls section, in the space provided below please explain what adion will be taken to ensure accountability. Enter your explanation: Internal Controls Grant agencies must safe9uard cash receipts, disbursements, and ensure a segregation of duties exist. For example, one person should not have authorization to sign checks and make deposits. Are accounting entries supported by appropriate documentation (e.g., purchase orders, vouchers, receipts, invoices)? Select the appropriate response: Yes No Is there separation of responsibility in the receipt, payment, and recording of costs? Select the appropriate response: Yes No If you selected 'No' to any question above under the Internal Controis section, in the space provided below piease explain what action will be taken to ensure accountability. Enter your explanation: Budget Details Information Introduction This Budget section of your application details budget line items for your proposed project. To create a new budget line item, click on the icon in the New Budget Item column. You wili be directed to a different area on this page to make selections specific to the budget category. After making your selection, write a brief description of the line item in the Expenditure Description box and enter the amount of CJD funds, Cash Match, and if applicable, In Kind Match in the areas provided. In the percentage box, you can enter a percentage for Personnel or number of items to be purchased for Supplies and/or Equipment. When you have finished, click on the Add New Budget Line Item button. Repeat this process for each budget line item needed in each budget category. If you need to edit your entries, click on the icon to expand the budget grid. You wiil notice that a pencil icon wili display after expanding the grid. Ciick on the pencil icon to be directed to the editing section on this page and follow the instructions in this area to complete your edits. Click on the Save and Continue button at any time to save the information entered on this page. If you do not click on this button and navigate away from the page, your work will be lost. When you click the Save and Continue button, you may receive several error messages that instruct you to complete the required fields. Your data on any given tab will not save to the system until all required fields are compiete and correct. In addition, you have a 2-hour time limit for each tab where you will need to complete the information correctly and then click the Save and Continue button. There is a timestamp in the upper-right hand corner of the page that notes when you first clicked on the tab. From that point, you have 2 hours to complete the information on that tab correctly. If you do not complete the information correctly (for the required fields) and then you click on the Save and Continue button, you will be redirected to the eGrants Home Page. If this happens, your data will not be saved in the system. You may also choose to compose a message on this page for CJD to review. This can be done by typing in the Notes By Grantee / C7D message box. Getting Started On this tab you will notice certain icons that are dispiayed. • J= a plus icon - click on this icon to expand a list of items. • = a minus icon - click on this icon to collapse a list of items. https://cj donline.governor. state.tx. us/Proj ect/Gran6~}t~~~ummary.aspx?PrintCode=O&... 8/22/2008 • tl _ T. r. . .T,_..