2003-123-RES APPROVING/AUTHORIZING EXECUTION OF SUBRECIPIENT AGREEMENT TEXAS ENGINEERING EXTENSION SERVICES (TEES)

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Agreement No.55080 · Jurisdiction notifies TEEX when H-GAC procurement is complete. TEEX "freezes" jurisdiction's H-GAC account (as related to this grant). · Non Prime Vendor items including all vehicles or items with a unit cost of over $25,000 using the local purchase option · Jurisdiction notifies TEEX when this phase of local purchase is complete. TEEX then activates the jurisdiction's prime vendor account for purchases. · All Prime Vendor items regardless of unit cost · Jurisdiction notifies TEEX when all Prime Vendor items are ordered. TEEX then "freezes" the jurisdiction's prime vendor account and reopens the H-GAC account. · H-GAC items other than vehicles with a unit cost under $25,000 Jurisdiction notifies TEEX that all H-GAC items are ordered. TEEX freezes jurisdiction's H-GAC account and authorizes jurisdiction to complete procurement using the local purchase option. · Use the local purchase option to procure equipment with a unit cost under $25,000 not previously procured. Administration Jurisdictions must keep receipts of all equipment received by the grant and forward all copies, signed and dated by the designated point of contact, to TEEX by FAX or mail Mail: Director of Domestic Preparedness John B. Connally Building 301 Tarrow-TEEX College Station, Texas 77840-7896 FAX: (979) 458-6927 AUn: Homeland Security Grant Program TEEX must receive receipts in a timely manner to ensure the promptness of payment proper documentation of the grant. Delay in sending receipts to TEEX will result in delaying payment status to either the vendor or the jurisdiction, depending on method of purchasing used. All equipment must be checked when received to ensure all receipts match the equipment actually ordered and received from the vendor. Jurisdictions are responsible for contacting the vendor to replace any damaged equipment. 19