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CITY COUNCIL AGENDA ITEM BRIEFING SHEET Submittal Date: Originaring Department: Presented By: Agenda Item No.: 4-7-2009 Engineering, Planning Shawn Napier, P.E. City Engineer Council Date: and Development /Director of Public Works 14. 4-13-2009 RECOMMENDED MOTION: Deliberate and act on retaining Bureau Veritas to perform plan review and inspection services for the City of Paris. POLICY ISSUE(S): Plan Review and Inspection BACKGROUND: In January the City of Paris entered into an agreement with Bureau Veritas (BV) to perform plan review and building inspections for the City. City Council set a time frame of 75 days to hold a meeting with the local contractors and builders to get feedback, which was held the morning of Apri13`d. Most of the comments at the meeting pertained to code questions rather than the services provided by BV. A list of questions asked at the meeting is attached. After the meeting several city employees had a chance to talk with some of the contractors' one on one and all of contractors liked having BV doing our building inspections. The accompanying spreadsheet (covering approximately the first seven weeks) details the fees charged and collected by the City and the fees charged by BV. The chart is broken out into four individual fee columns. The first column is "Plan Review Fee" which the City does not charge, the second column "Construction Inspection Fee" is where the building permit fee that the City charges is shown. The City does not currently charge for fire code plan review or inspection which is the third and fourth column. The next column is a total fees charged by both BV and the City. The last column "NeY" shows the differences in the `Total" column, with the numbers in red and in parenthesis showing that the city did not take in as much as the plan review and inspections cost. The PISD High School project has not been invoiced is projected to have $48,362.79 plan review fees and $74,135.85 in inspection fees with the City is projected to collect $77,665 for the building permit. The City is responsible for reviewing site plans for all projects to make sure they comply with City ordinances. The inspection fees are a onetime charge per inspection, BV does not charge a re-inspection fee if the first inspection fails. Staff recommends continuing to retain Bureau Veritas to perform plan review and building inspections. BOARD/COMMISSION RECOMMENDATION: EXHIBITS: List of questions, sign in sheet from Apri13`d meeting, and cost comparison ACTION: BUDGET INFO: ❑ Financial Report ❑ Minute Order Expense $ ❑ Depattment Report Z Resolution Budgeted Amt. $ ❑ Presentation ❑ Ordinance y'I'D Actual $ ❑ Public Hearing ❑ Other Acct. Name Acct. Number FISCAL NOTES: REVIEWED AND APPROVED BY: Z Administration Z City Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire ❑ Municipal Court ❑ Legal ❑ Library ❑ Police Z Eng./Public Works ❑ Utilities City of Paris Revised 2/04/08 ~ UOU03"i