2009-058-RES-Establishing a form for council members to request items

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RESOLUTION NO. 2009-058 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS; ESTABLISHING A FORM AND PROCEDURE FOR COUNCIL MEMBERS TO REQUEST ITEMS TO BE PLACED ON MEETING AGENDAS; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. WHEREAS, establishing a form and procedure for City Council Members to use to request items to be placed on a City Council meeting agenda promotes orderly meetings and staff efficiency; and; WHEREAS, the use of an agenda request form eliminates any confusion about an item requested by Council Members and ensures that the item is addressed as expected by the Council Member; and, WHEREAS, the continued use of "Deliberate on possible future agenda items" as a routine agenda item is not required and not having the item on the agenda will promote the use of the proposed form and procedure; and WHEREAS, the proposed form and procedure conforms with the Council-Staff Operating Agreements adopted July 17, 2008; WHEREAS, the process was tested successfully for six months; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS: Section 1. That the findings set out in the preamble to this resolution are hereby in all things approved. Section 2. That the City Council of the City of Paris hereby adopts the form and procedure for requesting items to be placed on Council Meeting Agenda attached hereto as Exhibit "A" and incorporated herein by reference. Section 3. That the City Manager is authorized to make administrative changes to the form and procedure from time to time as needed. Section 4. That the routine placement of an agenda item such as "Deliberate on possible future agenda items" is no longer required. Section 5. That this resolution shall be effective fram and after the date of passage. PASSED AND ADOPTED this the 8`h day, TTEST: n' e Ellis, City Clerk APPROVED AS FORM: ~ W. Kent 1 r, C ty Attorney