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City Clerk <br />*In Progress <br />1. Continue organization of the files and vault - One row remaining <br />2. Refine agenda and packet process <br />3. Refine board, commission, and committee process - Updating master list to reflect new <br />appoitnees <br />4. Continue to work with the county elections administrator to combine polling places for <br />future elections We have not had an opportunity to combine polling places, because the <br />County and City have not yet had a joint election since implementation of the county <br />elections administrator. I believe an opportunity may present itself in November 2009. <br />*Pending <br />5. Rearganize records retention program <br />6. Cross train receptionist to learn birth and death record processing, as well as cross-train <br />her to assist Engineering Administrative Assistant <br />7. Cross train deputy city clerk on public information request process and agenda process <br />City Manager <br />*In Progress <br />1. Complete negotiations with Next Era Energy <br />7 G 1+o «..1.,..o,Y.o«.+ .,f l:.,l,ts a+ 4.,,,t .aoer o£C:t., u.,ll <br />3. Complete study of Lake Pat Mayse - Committee expected to complete their work in July <br />4. Implement strategic planning process - Waiting for PEDC <br />5. Continue implementation of radio public service announcements <br />6. Make information technology improvements to Council Chamber, including r-e„ <br />pr-ejeste~ and more fully utilizing existing equipment <br />7. Continue security improvements to Council Chamber (e.g. lighting, cameras) <br />8. Continue Council/Staff team development process <br />9. Refine customer relationship management process - Working with programmers on <br />escalation process <br />10. Develop administrative services agreement between City and Health Department to <br />clarify relationship and minimize risk <br />11. Pursue opportunities to access American Recovery and Reinvestment Act funding <br />12. Administer current grant projects <br />13. Continue improvements to public communication and information program, including <br />"About Town" and "Talk of Paris" radio programs, Citizen Support Center CRM <br />program, replacement of current website, radio PSAs/spots (168 per month), TV99 <br />segments, pre-meeting agenda review sessions with Mayor and Paris News, <br />improvements to meeting DVDs, and civic club presentations <br />14. Continue employee input and recognition efforts - Solicited Chief interview questions <br />from Police Department employees; Written personal notes to employees; issued <br />recognition certificates <br />*Pending <br />City of Paris Needs Assessment Page 2 <br />:1. ~z <br />ci 0 0 11) <br />