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CITY COUNCIL AGENDA ITEM BRIEFING SHEET <br />Submittal Date: <br />Originating Department: <br />Presented By: <br />Agenda Item No.: <br />08/04/2009 <br />Engineering, Planning <br />Shawn Napier, P.E. City Engineer <br />Council Date: <br />& Development <br />/Director of Public Works <br />22. <br />08/ 10/2009 <br />RECOMMENDED MOTION: <br />Move to approve a resolution awarding the bid for materials to Underground Utilities for the Office of <br />Rural Community Affairs (ORCA) Small Towns Environment Program (STEP) Grant for water line <br />replacements in the Belmont and Fairfax area in the amount of $56,663.44 and authorizing the City <br />Manager to negotiate and execute all necessary documents. <br />POLICY ISSUE(S): <br />Contract <br />BACKGROUND: <br />We received our $180,833 award notification on September 25, 2008 from ORCA. We received two <br />valid bids for this materials only project. Bids were opened on Tuesday July 28`h at 3:00 P.M. The City <br />of Paris has submitted a request to the Office of Rural Community Affairs for the release of Community <br />Development Block Grant funds to undertake a project known as 2008 TXCDBG Small Towns <br />Environment Program contract #728056. This grant will provide water improvements for 106 persons, <br />of which 83 or are of low to moderate income with improvements along Fairfax St. from NE 1 lt' St to <br />NE 17`h St, Belmont St. from NE 11 th St. to NE 17`" St., NE 12I" St. from Tudor St. to Grove St., and NE <br />13th St. from Tudor St. to Grove St.. Volunteers in the North Central Paris area shall improve water <br />service by replacing undersized and/or deteriorated cast-iron water distribution lines. <br />BOARD/COMMISSION RECOMMENDATION: <br />EXHIBITS: <br />Resolution, Bid Tabulation, and Map of Replacement Area <br />ACTION: <br />BUDGET INFO: <br />Grant <br />❑ Financial Report ❑ Minute Order <br />Expense <br />$ 56,663.44 (all Reimbursable) <br />❑ Department Report Z Resolution <br />Budgeted Amt. <br />$ 0.00 <br />❑ Presentation ❑ Ordinance <br />y'I'D Actual <br />$ 0 <br />00 <br />. <br />❑ Public Hearing ❑ Other <br />Acct. Name <br />Acct. Number <br />FISCAL NOTES: <br />REVIEWED AND APPROVED BY: <br />~ Administration Z City Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fite <br />❑ Municipal Court 0 Legal ❑ Libtary ❑ Police Z Eng./Public Works ❑ Utilities <br />City of Paris -17 3 Revised 2/04/08 <br /> <br />