22-Move to approve a resolution awarding the bid for materials of the ORCA grant

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DRAFT attorney\reswork\current\Award Bid Materials - ORCA STEP - Waterline Projed 2009 RESOLUTION N0. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, ACCEPTING THE BID AND AWARDING THE CONTRACT FOR THE PURCHASE OF MATERIALS FOR WATER SYSTEM IMPROVEMENTS I1V THE AMOUIVT OF $56,663.44, FOR USE IN THE WATERLINE REPLACEMENT PROJECT IN THE BELMONT AND FAIRFAX AREAS OF THE CITY OF PARIS, FUNDED BY THE TCD BLOCK GRANT PROGRAM THROUGH THE OFFICE OF RURAL COMMUNITY AFFAIRS; AUTHORIZING THE CITY MANAGER TO EXECUTE ANY AND ALL DOCUMENTS RELATED TO MAKIIVG OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. WHEREAS, on September 24, 2007, the City Council of the City of Paris by Resolution No. 2007-117, approved the submission of an application to the Texas Community Development Block Grant Program through the Office of Rural Community Affairs for a grant for Water and Sewer Line Replacement in the City of Paris and was awarded said grant; and, WHEREAS, by Invitation to Bid the Ciry of Paris solicited bids for materials as specified in the bid documents attached hereto as Exhibit A, to be used for the Waterline Replacement Project in the Belmont and Fairfax areas of the City of Paris, said bids were received by the City of Paris at City Hall, 135 1St Street SE, Paris, Texas until 3:00 p.m. July 28, 2009 at which time bids were opened and read aloud; and, WHEREAS, the lowest responsible bid received for the materials for the waterline replacement project was made by Underground Utilities, P. 0. Box 8020, Longview, Texas 75607, in the amount of $56,663.44, and the City Manager should be authorized to execute any and all necessary documents related to the purchase of said materials. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUIVCIL OF THE CITY OF PARIS, TEXAS: Section 1. That the findings set out in the preamble to this resolution are hereby in all things approved. Section 2. That the bid of Underground Utilities for the furnishing and delivery materials for the Waterline Replacement Project in the Belmont and Fairfax areas of the City of Paris, in the amount of $56,663.44, is hereby accepted and let conditioned upon said vendor meeting all of the terms and specifications included in the bid documents, attached hereto as Exhibit A, and that the City Manager be, and he is hereby authorized to execute any and all necessary documents related to the purchase of said materials. Section 3. That this resolution shall be effective from and after its date of passage. M t/ -17~