2009-073-RES-TDHCA Home Program - Laserfiche WebLink

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PART II SCOPE OF SERVICES TDHCA HOME PROGRAM CONTRACT N0.1001053 Resource Management & Consulting Co. (RMCC) shall provide the following scope of services; A. Project Administration/Contract Manaqement 1. Develop a recordkeeping system consistent with program guidelines, including the establishment of a filing system. 2. Maintenance of filing system. 3. Provide general advice and technicai assistance to Administrator's personnel on implementation of project and regulatory matters. 4. If requested, assist in the procurement of construction services through a sealed bid process, if applicable, and as required by the HOME program guidelines. 5. Furnish the Administrator with necessary forms and procedures as required to implement projects under the HOME contract. 6. Assist the Administrator in meeting all special condition requirements that may be stipulated in the contract between the Administrator and TDHCA. 7. Prepare and submit to TDHCA all documentation necessary for amending the HOME contract, as applicable. 8. Conduct environmental clearance procedures as required. 9. Prepare and submit Project Set-up, Project Completion, HUB and other required reports. 10. Establish procedures to document expenditures associated with local administration of the project. 11. Serve as liaison for the Administrator during any review or monitoring visit by staff representatives from either the Texas Department of Housing and Community Affairs (TDHCA), or the U.S. Department of Housing and Urban Development (HUD). B. Financial Manaqement Assist the Administrator in proving its ability to manage the grant funds to the state's audit division. 2. Assist the Administrator in establishing and maintaining a Direct Deposit bank account and/or separate local bank account, journals, and ledgers. 3. Assist the Administrator in submitting the required Direct Deposit Authorization Form, the Texas Application for Payee Identification Number, the Identification of Contract Administrator form and any other forms as required by TDHCA. 4. Prepare all fund drawdowns on behalf of the Administrator in order to ensure orderly, timely payments to all contracting parties within the allotted time period. 5. Review invoices received for payment and file back-up documentation.