08-Agreement with Brazos Technology for purchase of electronic ticket writers

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CITY COUNCIL AGENDA ITEM BRIEFING SHEET Submittal Date: Originating Department: Presented By: Agenda Item No.: 07/29/09 Council Date: Municipal Court Judge Thomas E. Hunt, III 8. 08/24/09 RECOMMENDED MOTION: Move to approve a resolution authorizing a$18,471 Agreement with Brazos Technology for purchase, licensing, and maintenance of electronic hand-held ticket writers, related equipment and software for interface with Municipal Court computer system and authorizing the City Manager to negotiate and execute all necessary documents. POLICY ISSUE(S): Purchase agreement. BACKGROUND: The Municipal Court is requesting authorization for execution of documents required for purchase of electronic ticket writers, equipment and related software. Electronic ticket writers are mobile devices to be utilized by the Police Department which will allow officers to collect data by swiping driver's license through Mag Stripe Reader, capture vehicle information by scanning registration tag, choose offenses from drop down menus, attach photo, capture electronic signature and print ticket on printer in patrol vehicle. Data is then downloaded into Municipal Court computer system. Utilization will reduce officer's time vs. handwritten tickets and reduce data entry time by court staff, increase accuracy of citation data, reduce paper flow and capture additional information not available via paper tickets. This is the initial phase for software, court interface, two (2) ticket writers and printers. Plans are to purchase additional ticket writers and printers for other patrol vehicles at later date. BOARD/COMMISSION RECOMMENDATION: EXHIBITS: Proposal, purchase agreement and resolution. ACTION: BUDGET INFO: ❑ Financial Report ❑ Minute Order Expense $ 18,471. ❑ Department Report ~ Resolution Budgeted Amt. $ 56,078.57 ❑ Presentation ❑ Ordinance yTD Actual $ 10,341.72 ❑ Public Hearing ❑ Other Acct. Name Court Technology Fund Acct. Number 20-0310-14-00 FISCAL NOTES: This fee will be paid from the Court Technology Fund which is a dedicated fund collected as court costs added to each conviction in the court and established by state law and city ordinance for purchase of technological enhancements for the court. REVIEWED AND APPROVED BY: Z Administration Z City Clerk ❑ Community Development Z EMS/IT ❑ Finance ❑ Fire Z Municipal Court Z Legal ❑ Library N Police ❑ Eng./Public Works ❑ Utilities City of Paris Revised 2/04/08 a 32