08-Move to approve a resolution authorizing an administrative services agreement with Municipal Development Services for administration of the Texas Capital Fund grant for improvements on behalf of the Daisy Brand Operating LLC

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Administrative Services on behalf of Daisy Brand Operating, LLC PARIS, TEXAS 1. Scope of Services Municipal Development Services is pleased to offer the following management services to the City of Paris for the management of its grant award from the Texas Department of Agriculture to benefit Daisy Brand Operating, LLC (d.b.a. Daisy Farms). These services will ensure the project can be successfully completed in a timely manner. Our services shall include, but not be limited to: - Standard Program Management A. Record Keeping 1. MDS will assist the City in developing a recordkeeping system consistent with the program guidelines, including the establishment and maintenance of a filing s.ystem. 2. Establish provisions for retaining records for a minimum of three (3) years. B. Financial Management 1. MDS will assist the City in proving its ability in managing the grant to the state's audit division and assist in the establishment of a simple but satisfactory grant accounting system. 2. Prepare the grantee's designated depository/authorization signature form and submit to grantee for review, execution, and submission to Texas Department of Agriculture. 3. Assist the City in establishing a bank account, journals, and ledgers to adequately track grant expenditures. 4. Review surety bonding for individuals having access to project funds, accounting records, or checks related to contract funds. 5. Order all fund drawdowns on behalf of the City as they are needed in order to ensure orderly, timely payments to all contracting parties. 6. Submit all interim financial reports as required. 7. MDS will not be obligated to provide the following services: (a) obtain appropriate surety bond; (b) be responsible for internal control; (c) draft checks; (d) pay invoices; or (e) reconcile bank statements. 1 f.• ` . ` , UCY'~u~, 4 L)