06-Minutes from various boards, commissions, and committees

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Paris Economic Development Corporation Meeting Minutes December 8, 2009 Board Members Present: Dan Smith Rick Poston Chad Brown Pike Burkhart, Sr. Ex-officio Members Present: Kent Mcllyar Chuck Superville Mindy Moree Kevin Carruth Jesse Freelen Dr. Pam Anglin Staff Present: Rachel Schory Guest Present: Connie Beard Dan Almon Steve Gilbert Dan Smith, President, ealled the meeting to order at 4:02 p.m. Minutes from November 10, 2009 were approved unanimously as amended on a motion made by Chad Brown seconded by Rick Poston. Amendment to minutes is as follows: With regard to the action authorizing Dan Smith to negotiate with candidate for Executive Director's position, minutes should note that Pike Burkhart, Sr. abstained from voting. Financial report for October 2009 was approved unanimously as submitted on a motion made by Pike Burkhart, Sr., seconded by Rick Poston. November financial report was not available from City finance office. Dan Smith welcorned Steve Gilbert to the meeting and introduced him to those present as the new Executive Director of the PEDC. Due to the involvement of guest Dan Almon in the executive session discussion, this agenda item was moved for discussion prior to new business items. At 4:06 p.m., the board convened in executive session pursuant to Section 551.087 of the Texas Government Code to discuss and deliberate an offer of a financial or other incentive to a business prospect to ]ocate, stay, or expand in Paris/Lamar County and consider any commercial and financial information related to the business prospects. Executive session was concluded at 4:45 p.m. at which time the board reconvened into open session. The following action was taken as a result of executive session discussion: Chad Brown made a motion that Dan Almon of Southwest Securities be authorized to prepare a proposal for refunding PEDC bond. Mr. Smith led the board in a discussion of the proposed MOU between the Chamber and PEDC, indicating that a change was made to the annual amount paid by PEDC to the Chamber. The original agreement referenced an amount of $60,000 not to exceed 4% of the PEDC budget; however, upon closer review it was determined that $60,000 is greater than 4% of the budget, so the 4% language was removed. Dr. Pam Anglin raised a concern as to the 60 day time frame for notice of tennination of agreement by either party. Dr. Anglin suggested that this amount of time does not seem ~ e~QQk1-1 'r1 j