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Paris Economic Development Corporation <br />Meeting Minutes <br />January 12, 2010 <br />Board Members Staff <br />Present: Dan Smith Present: Steve Gilbert <br />Rick Poston Shannon Barrentine <br />Chad Brown Rachel Schory <br />Pike Burkhart, Sr. <br />John Wright <br />Ex-officio Members Guest <br />Present: Kent McIlyar Present: Connie Beard <br />Chuck Superville <br />Mindy Moree <br />Kevin Carruth <br />Jesse Freelen <br />Kenny Dority <br />Dan Smith, President, called the meeting to order at 4:00 p.m. <br />Minutes from December 8, 2009 were approved unanimously as submitted on a <br />motion made by Chad Brown seconded by Pike Burkhart. <br />Financial report for November 2009 was approved unanimously as submitted on a <br />motion made by Pike Burkhart, Sr., seconded by Rick Poston. <br />Director's Report was given by Steve Gilbert, Executive Director. Mr. Gilbert <br />said that he had been busy since January 4`" getting acquainted with the area, visiting <br />with Board members and other prominent citizens of Paris. He provided a copy of his Six <br />Month Priorities List he provided the board in December. He is planning on attending the <br />TEDC Winter Conference in South Padre, Texas, January 20-22. This Conference will <br />allow him to make contacts within the State. He is working on having an Outline of the <br />Annual Plan of Work for the February Board meeting. He asked that if a Board member <br />had any suggestions for the Plan to contact him before the next Board meeting. He then <br />handed out a draft document containing a list of current PEDC Incentive Agreements. <br />With this information, the Board then knows the funds available to work with after these <br />commitments are met each Fiscal Year. Pike Burkhart stated that the commitment to the <br />Incubator Program was not listed. Mr. Gilbert stated he would add that information to <br />the list. <br />Mr. Smith led the board in a discussion of the Draft Audit Report for Fiscal Year <br />2008-2009. Dan Smith stated that the summary letter reflected the same concerns as last <br />year's report: Cash balances are beyond the FDIC limit. Last year, the Board decided to <br />maintain the same bank accounts. There was no action taken on this item since it was the <br />Draft of the Audit. Mr. Smith asked staff to check with the accounting firm to see when <br />the Final Audit report would be available so the Board could take action on it. <br />Mr. Smith led the board in a discussion of the proposed changes to the existing <br />PEDC Board By-Laws. Pike Burkhart stated concerns of changing the Ex-officio <br />"Members" pertaining to executive sessions. He added that Ex-officio's were used on the <br />