07-Deliberate on July monthly financial report

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14. Total non-debt Water & Sewer expenses are 7.28% lower than this point last year and amount to 72.50% of the current budget not including the debt appropriations of $3,954,125 and debt payments of $3,254,372 made to date. Total Water & Sewer expenditures to date are 75.42% of budget if you include the appropriations and payments for debt. The City is 83.33% through the budget year. Departmental Expenditure Summary: At this point the City is 10 months or 83.33% through the budget year. It is important to remember that expenditures do not occur equally throughout the year. For example, capital expenditures and association memberships are one time expenditures that if made early in the fiscal year can produce a distorted expenditure percentage. Within the General and Water & Sewer Funds there are 5 departments whose expenditures are over 83.33% at this time. 1. Police-85.03%. The overage amounts to $90,909 and is spread out over a number of line items including overtime, fuel, communications, travel, and radio maintenance. 2. Traffic & Lighting-93.44%. The overage amounts to $43,841 and is due mainly to expenditures for electricity. 3. EMS-86.24%. The overage amounts to $65,446 and is related primarily to overtime, fuel, medical supplies, communications, various maintenance line items, and the ambulance purchase. 4. Band-112.58%. The overage amounts to $6,097 and is due to the number of band participants and contracted sound system services. VCC will be reimbursing the City $10,000 of these costs. 5. Waste Water Treatment Plant-87.36%. The overage amounts to $77,143 and is primarily due to chemical costs. In the Capital Projects Fund: 1. Community Development is at 239.89% of its budget due to expenditures for the One Oak Apartments Project. This project was not specifically budgeted for but will come out of reserves. 2. The Engineering Department is at 104.49% of its budget by purchasing a vehicle for that department. 3. Solid Waste is at 101.40% due to purchasing all of its equipment for the year. 4. The Traffic & Lighting Department is at 90.82% of budget due to a one-time vehicle purchase. 5. The Garage is at 98.67% of budget because it has made its only budgeted purchase of a vehicle 6. EMS is at 102.14% of budget since it has purchased all of its equipment for the year. 7. Water Distribution is at 99.13% of budget because it has purchased its backhoe and dump truck as planned. 8. Sewer Maintenance is at 100.07% of budget due to vehicle purchases. 9. Waste Water Treatment Plant is at 99.39 due to purchase of pumps, Pista Grit system, and vehicles. In the Collegiate Drive related construction fund: 1. $499,028 has been spent for engineering, surveying, and issuance fees which will be reimbursed by the issuance of certificates of obligation. The bulk of this money went to TxDOT for the City's share of the portion of road that the State will be working on. 37