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CITY COUNCIL AGENDA ITEM BRIEFING SHEET <br />Submittal Date: <br />Originating Department: <br />Presented By: <br />Agenda Item No.: <br />11/17/10 <br />Engineering, Planning <br />Shawn Napier, P.E. Director of <br />Council Date: <br />& Development <br />Engineering, Planning & <br />13. <br />11 /22/ 10 <br />Develo ment <br />RECOMMENDED MOTION: <br />Move to approve a Resolution an agreement with Richard Drake Construction Co. for Phase I and Phase <br />II of the Stillhouse Road Widening Project and authorizing the Mayor to negotiate and execute all <br />necessary documents. <br />POLICY ISSUE(S): <br />Contract <br />BACKGROUND: <br />The existing portion of Stillhouse Road in front of Cecil Everett Elementary School is approximately <br />30-feet wide. The roadway can be widened nine feet to create a center turn lane, making the road a <br />collector level (39-feet) road for the approximately 815 feet from Stone Avenue to the creek just north <br />of Levi Lane. Several sections of curb and gutter currently exist on the east side of Stillhouse Road so <br />the widening would only be done on the west side of the existing road. The turn lane would start just <br />past the creek and end at Lewis Lane. A potential phase II to this project would be to widen the <br />drainage structure near Sterling House Nursing home to the west, widen the pavement to 39-feet or <br />wider, and extend the turn lane south to the Levi Lane intersection. <br />On October 28, 2010, the City of Paris received bids for the widening of Stillhouse Road. Three bids <br />were received, with the lowest that of Richard Drake Construction, in the amount of $109,837.00. The <br />bid asked for an alternate bid for phase II of the project. The alternate bid was $62,274.11. If both the <br />base bid and alternate bid are awarded the total construction cost would be $172,111.11. <br />BOARD/COMMISSION RECOMMENDATION: <br />EXHIBITS: <br />Resolution, contract, bid tabulation, and aerial <br />ACTION: <br />BUDGET INFO: <br />❑ Financial Report ❑ Minute Order <br />Expense <br />$109,837.00 or $172,111.11 <br />❑ Department Report ~ Resolution <br />Budgeted Amt. <br />$Reserves <br />❑ Presentation ❑ Ordinance <br />y'I'D Actual <br />$24,650.00 <br />❑ Public Hearing ❑ Other <br />Acct. Name <br />Stillhouse Road <br />Acct. Number <br />O 1-0909-46-98 <br />FISCAL NOTES: <br />REVIEWED AND APPROVED BY: <br />[K Administration E Ciry Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire <br />❑ Municipal Court Z Legal ❑ Library ❑ Police Z Eng./Public Works ❑ Urilities <br />City of Paris 50 Revised 2/04/08 <br />- - <br />