06-Various minutes from meetings

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Paris Public Library Advisory Board October 20, 2010 Minutes The Paris Public Library Advisory Board met at 4 p.m., Wednesday, October 20, 2010, in the Library Gallery. Chairman Bill Kennedy called the meeting to order. Members in attendance were Hilda Mallory, Debbie Anderson, Deborah Hatley, Linda Vandiver, and Audrey Lakes. Library Director Priscilla McAnally was also present. Minutes from the previous meeting were approved as printed. At the last meeting, the Board asked Chairman Kennedy to inform Ms. Lakes that she was being removed from the Board due to excessive absences in violation of the Board bylaws. Ms. Lakes contacted Board members via letter and cited her attendance record prior to November 2009 and her donations and support of library programs. While the Board expressed its appreciation for her support, the unanimous opinion was that ten absences in the space of one year was a clear violation of the bylaws and Ms. Lakes service on the Board was terminated. The Board agreed to amend the bylaws absence policy to correspond with the policy followed by other City boards and commissions. The current policy specifies that if a member misses 3 consecutive or 50% of the meetings, he/she may be removed. The new policy will read: "If any member of the Board misses 25% of the meetings over a 12 month period without due cause shown by notifying the Chairperson or Library Director by letter, phone, or facsimile; he/she may be removed from the Boazd by a majority of the members voting at a regularly scheduled meeting of the Board. If such an action is approved by the Board, the Chairperson will advise the member of the same." There was nothing unusual in the budget report. The statistical report for the year showed a slight decrease in circulation but an increase in library visits. The Director and the City Manager are working on an anti-theft ordinance so that the library will have some legal recourse when items are not returned over an extended period of time. There being no further business on the agenda, the meeting was adjourned. Submitted by Debbie Anderson, Secretary 19