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CITY COUNCIL AGENDA ITEM BRIEFING SHEET <br />Submittal Date: <br />Originating Department: <br />Presented By: <br />Agenda Item No.: <br />12/09/10 <br />Engineering, Planning & <br />Shawn Napier, P.E. <br />Council Date: <br />Development <br />20. <br />12/13/10 <br />RECOMMENDED MOTION: <br />Move to approve a resolution authorizing an Airport Project Participation Agreement with TxDOT <br />Aviation to apply for Federal funding for improvements at Cox Field Airport and authorizing the City <br />Manager to negotiate and execute all necessary documents. <br />POLICY ISSUE(S): <br />Funding <br />BACKGROUND: <br />The proposed agreement is for engineering services related to the phase II of the airfield improvements. <br />It includes crack sealing runway 14-32, taxiways A-1, B, C and apron, asphalt overlay of parallel <br />taxiway A and reconstruct headwall and culvert at the terminal building. The fee for the design of these <br />improvements is approximately $145,000 and the federal financial assistance will be for ninety percent <br />of the project cost with the City's ten percent match totaling $14,500. <br />The estimated project cost is $1,530,000.00 for the construction of the items mentioned above. The <br />federal funding for this project is scheduled in TxDOT Aviations 2012 budget year, which begins after <br />August 2012. The City's match portion ($153,000) will need to be budgeted in the City's 2012-2013 <br />budget year. <br />Staff recommends approving the agreement and paying TxDOT Aviation the $14,500.00 for the <br />engineering work to be performed. <br />BOARD/COMMISSION RECOMMENDATION: <br />EXHIBITS: <br />ACTION: <br />BUDGET INFO: <br />2010-2011 <br />❑ Financial Report ❑ Minute Order <br />Expense <br />$14,500.00 <br />❑ Department Report ~ Resolution <br />Budgeted Amt. <br />$30,000.00 <br />❑ Presentation ❑ Ordinance <br />y'I'D Actual <br />$4,833.49 <br />❑ Public Hearing ❑ Other <br />Acct. Name <br />Buildings & Grounds <br />Acct. Number <br />01-0401-61-00 <br />FiscAL NoTES: <br />The City's $153,000 match for the construction phase will need to be budgeted in the FY 2012-2013 <br />budget. <br />REVIEWED AND APPROVED BY: <br />• Administration E Ciry Clerk ❑ EMS/IT E Engineering, Planning, & Community Development <br />• Finance ❑ Fire ❑ Municipal Court ❑ Legal ❑ Library ❑ Police ❑ Public Wotks ❑ Utilities <br />City of Paris Revised 2/04/08 <br />- A'*f <br />