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Submittal Date: <br />02/04/ 11 <br />Council Date: <br />(l?/14/11 <br />CITY COUNCIL AGENDA ITEM BRIEFING SHEET <br />Originating Department: Presented By: Agenda Item No.: <br />Engineering, Planning & Shawn Napier, P.E. <br />Development 24' <br />RECOMMENDED MOTION: <br />Move to approve a resolution approving an agreement for professional services between the City of <br />Paris and Hayter Engineering, Inc. for engineering services related to the Texas Capital Fund Main <br />Street Sidewalk Grant; authorizing the City Manager to negotiate and execute all necessary documents. <br />POLICY ISSUE(S): <br />Professional Services <br />BACKGROUND: <br />The City of Paris has received a contract award from the Texas Department of Agriculture under the <br />Main Street Program for Sidewalk and lighting improvements in the amount of $150,000. Sidewalks <br />along Clarksville Street will be replaced from the plaza to Church Street with an exception of the <br />parking lot on the north side of Clarksville St at Church Street. <br />The City advertised in the December 19t" and 26th Paris News for interested parties to submit proposals <br />to provide Management Services and Engineering services for the project. We received three proposals <br />for engineering services. Hayter Engineering was selected to be the best company to perform the <br />engineering for the project. <br />The proposed estimate for the engineering work is $32,250 with the following breakdown: $18,000 for <br />design plans and specifications, $12,000 for Construction services and $2,250 for bid and award. <br />The overall cost of the project is estimated at $195,000 for construction, engineering and administration. <br />The administration portion will be $15,000 and the construction amount is estimated to be $147,750. <br />The remaining $45,000 was budgeted in the current budget. <br />BOARD/ COMMISSION RECOMMENDATION: <br />EXHIBITS: <br />Resolution <br />BUDGET INFO: <br />ACTION: <br />❑ Financial Report ❑ Minute Order <br />Expense <br />$32,250 <br />❑ Department Report Z Resolution <br />Budgeted Amt. <br />$200,000 ($t so,000 grant, $45,000 budgeted) <br />F] Presentation ❑ Ordinance <br />y'rD Actual <br />$0.00 <br />~ Public Hearing ❑ Other <br />Acct. Name <br />Acct. Number <br />FISCAL NOTES: <br />REVIEWED AND APPROVED BY: <br />Z Administration Z City Clerk Z Community Development ❑ EMS/IT ❑ Finance ❑ Fire <br />❑ Municipal Court Z Legal ❑ Library ❑ Police Z Eng./Public Works ❑ Utilities <br />ttevisea Livwvo <br />City of Paris r 178 <br />