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CITY COUNCIL AGENDA ITEM BRIEFING SHEET <br />Submittal Date: <br />Originating Department: <br />Presented By: <br />Agenda Item No.: <br />02/04/11 <br />Engineering, Planning & <br />Shawn Napier, P.E. <br />Council Date: <br />Development <br />25. <br />02/14/11 <br />RECOMMENDED MOTION: <br />Move to approve a resolution approving an agreement for professional services between the City of <br />Paris and Municipal Development Services for administrative services related to the Texas Capital Fund <br />Main Street Sidewalk Grant; authorizing the City Manager to negotiate and execute all necessary <br />documents. <br />POLICY ISSUE(S): <br />Professional Services <br />BACKGROUND: <br />The City of Paris has received a contract award from the Texas Department of Agriculture under the <br />Main Street Program for Sidewalk and lighting improvements in the amount of $150,000. Sidewalks <br />along Clarksville Street will be replaced from the plaza to Church Street with an exception of the <br />parking lot on the north side of Clarksville St at Church Street. <br />The City advertised in the December 19th and 26`h Paris News for interested parties to submit proposals <br />to provide Management Services and Engineering services for the project. We received only one <br />proposal for administrative services from Municipal Development Services. <br />The proposed estimate for administrative services is $15,000. A sheet is attached with the breakdown of <br />the services. <br />The overall cost of the project is estimated at $195,000 for construction, engineering and administration. <br />The engineering portion will be $32,250 and the construction amount is estimated to be $147,750. The <br />remaining $45,000 was budgeted in the current budget. <br />BOARD/COMMISSION RECOMMENDATION: <br />EXHIBITS: <br />Resolution <br />ACTION: <br />BUDGET INFO: <br />❑ Financial Report ❑ Minute Order <br />Expense <br />$15,000 <br />❑ Department Report Z Resolution <br />Budgeted Amt. <br />$200 <br />000 ($i 50 <br />000 grant <br />$45 <br />000 budgeted) <br />, <br />, <br />, <br />, <br />❑ Presentation ❑ Ordinance <br />y'I'D Actual <br />$0.00 <br />❑ Public Hearing ❑ Other <br />Acct. Name <br />Acct. Number <br />FISCAL NOTES: <br />REVIEWED AND APPROVED BY: <br />Z Administration Z City Clerk 0 Community Development ❑ EMS/IT ❑ Finance ❑ Fire <br />❑ Municipal Court Z Legal ❑ Library ❑ Police Z Eng./Public Works ❑ Utilities <br />City of Paris Revised 2/04/08 <br />196 <br />