06-Approval of minutes of meeting 05-09-2011

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Regular Council Meeting May 9, 2011 Page 5 15. Deliberate and act on RESOLUTION NO. 2011-041: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING CHANGE ORDER NO. ONE TO THE CONTRACT BETWEEN R. K. HALL CONSTRUCTION AND THE CITY OF PARIS, FOR THE SOUTH COLLEGIATE DRIVE RECONSTRUCTION - SOUTH LOOP 286 TO BIG SANDY CREEK PROJECT; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. City Engineer Shawn Napier explained that the change order included installation of a fire hydrant extension in the amount of $260.00, the removal of 797.3 square yards of concrete with a cost of $7,973.30, and the addition of 90 calendar days to the project due to delays in easement acquisitions. Mr. Napier said the new completion date is proposed to be July 27, 2011. He recommended approving the change order in the amount of $8,233.30 making the new contract amount $1,473,973.70. 16. Deliberate and act on RESOLUTION NO. 2011-042: A RESOLUTION OF THE CITY COUNCIL OF THE PARIS, TEXAS, APPOINTING MEMBERS TO VARIOUS CITY OF PARIS BOARDS AND COMMISSIONS, IN ACCORDANCE WITH POLICIES AND PROCEDURES FOR STANDING BOARDS, COMMISSIONS AND COMMITTEES; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE. Assistant Chief Randy Tuttle said the Traffic Commission was short two positions and that they had to cancel several meetings for lack of a quorum. City Engineer Shawn Napier said that the Boards of Adjustments had three vacancies, the Building and Standards had one vacancy and the Main Street Board had one vacancy and that several of these Boards had to cancel meetings for lack of a quorum. Council Member Wright recommended that they not make appointments until the new Council was seated. Council Member Rhonda Rogers agreed and referenced the policies and procedures for board appointments. City Clerk Janice Ellis said some of these boards were not advisory and referred matters to the City Council. Ms. Ellis also said without quorums on these boards, the City would not be able to conduct business in a timely manner. A Motion to appoint George Kimbrough to the Traffic Commission and Bryan Glass to the Board of Adjustments was made by Council Member Brown and seconded by Council Member Pickle. Motion carried, 6 ayes - 0 nays. 17. Deliberate and act on a RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING THE GROUNDS SUBLEASE BETWEEN THE RED RIVER VALLEY FAIR ASSOCIATION AND THE PARIS RODEO AND HORSE CLUB; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE.