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Main Street Advisory Board Meeting <br />June 21, 2011 <br />City Council Chambers <br />Members Present: Guests: <br />Cheri Bedford <br />Ashlea Mattoon <br />Matt Coyle <br />Britin Bostick <br />Kari Daniel <br />Becky Semple <br />Edwin Pickle <br />Mindy Moree <br />Wyatt Bowden <br />Connie Beard <br />Meeting called to order at 4:11 <br />Approval of minutes. Held to next meeting, correcting few errors brought to the attention <br />of the board by Britin Bostick <br />Wyatt Bowden addressed the MS Advisory Board regarding Movies in the Park. He <br />expressed concern over the decision for Main Street promotions committee to purchase <br />equipment and not continue to use outside vendors, particularly Full Blast! Productions. <br />He also expressed frustration over the bidding process as well as his notification of Full <br />Blast! Productions not winning the bid. <br />Wyatt also stated in his opinion Main Street contacted sponsors for the event without <br />properly informing them that Full Blast! Productions, as well as other vendors being <br />considered may not be providing the equipment. He stated he spoke with the Paris <br />Regional Medical Center, and eParisTexas, and felt they were not informed that there <br />was a consideration of purchasing the equipment with sponsorship monies, and if they <br />had understood this was the case, they would not have sponsored in the same capacity. <br />Cheri and Matt both addressed these concerns and reported that they had spoken openly <br />with sponsors for the Movies in the Park event, and there was no conflict on their part. <br />Main Street secured financial sponsors openly and appropriately throughout the process. <br />Kari Daniel - promotions chair- provided the minutes from her promotions meeting in <br />which the committee discussed the different options and voted to purchase the video <br />equipment and screen. The committee received three vendor bids, and evaluated the <br />benefits of purchasing and before making a decision. Kari brought the information to the <br />Main Street Advisory Board and the board voted and approved using funds to purchase <br />the equipment. <br />Other issues Wyatt brought up: <br />Insurance on equipment <br />Other fundraising ideas could have been investigated <br />Licensed Music Provider <br />Screen Size <br />Speakers size <br />31 <br />