07-Finance Director to Submit Monthly Statement of Receipts & Disbursements

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Departmental Expenditure Summary: At this point the City is 100.00% through the budget year. The following information is based on the amended 2010-11 budget. The amended budget did not increase the total budget of any fund except the $6,850 increase in the Equipment Replacement Fund. Both the General Fund and Water & Sewer Fund reallocated appropriations within the original budget amounts. Within the General and Water & Sewer Funds there were 2 departments whose expenditures exceeded their appropriations. 1. Streets-101.26%. The overage amounts to $19,216 and was due primarily to expenditures for fuel and street repairs. 2. Waste Water Treatment Plant-100.20%. The overage amounts to $3,978 and was mainly due to pump and motor repairs. General comments to the City Council: Over 99% of all of the City operational activity takes place in the General Fund or the Water and Sewer Fund. The other funds are special purpose funds with limited activity and usually with legal restrictions on what their money can be spent on. For that reason, I normally only comment on the activity of the General Fund and Water & Sewer Fund. However, if it were needed, I would make comment on activity in one of the other funds. I try to anticipate questions you might have about the report and comment on those points. After you receive your packet and review the monthly report, if you have questions about the report, please let the Manager know (or me if you can't reach the Manager) before the Council meeting if possible in case I have to research the answer to your question. That does not prevent you from asking the question at the meeting if you wish to make a point, but it does help prevent questions coming up that I can't answer on the spot and possibly delaying the Council in making a decision. The activity of the Health Department and Paris Economic Development Corporation is reflected in the monthly report. This is a result of the City performing the bookkeeping functions for both of these groups. Both groups have their own managing board. - - 27