21-RESOLUTION CLOSING OUT CONTRACT WITH 911 RESTORATION

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CITY COUNCIL AGENDA ITEM BRIEFING SHEET Submittal Date: Originating Department: Ptesented By: A.genda Item No.: 11/22/11 Engineering, Planning & Shawn Napier, P.E. Council Date: Development 21. 12/12/11 RECOMMENDED MOTION: Deliberate and act on a resolution closing out the contract with 911 Restoration in the amount of $71,777.00 for the first phase of Hazardous Materials Remediation of the Grand Theater; authorizing the City Manager to negotiate and execute all necessary documents. POLICY ISSUE(S): Contract BACKGROUND: The City of Paris was awarded a$200,000.00 EPA Brownfield Grant to clean up the Grand Theater. The City's match for the grant was $40,000.00, for a total project budget of $240,000.00. The City of Paris contracted with Terracon (environmental consulting firtn) to determine what hazardous materials and waste are on site and to developed plans and specifications for removal of the waste. The project was split into two phases. Phase I cleaned up the fa~ade, entry area, slopped hallway and the second floor above the slopped hallway. Phase II cleanup will be the remainder of the Grand Theater. Terracon is currently preparing the plans and specification for Phase II removal of the hazardous materials and waste in accordance with applicable state and federal regulations. The costs are as follows: Architectural Inventory by Denney Architects (not to exceed $15,000.00), administrative fees by Municipal Development Services ($10,000), Environmental services by Terracon ($66,480.00) and 911 Restoration ($71,777.00). The remaining fund balance is just over $76,000.00 for Phase II of the cleanup and some temporary construction work to facilitate the cleanup. BOARD/COMMISSION RECOMMENDATION: EXHIBITS: Resolution and pictures ACTION: BUDGET INFO: Grant, City match ❑ Financial Report ❑ Minute Order Expense $71,777.00 ❑ Department Report Z Resolution Budgeted Amt. $240,000.00 ~ Presentation ❑ Ordinance yTD Actual $76,757.19 ($25,840 spent in the ❑ Public Hearing ❑ Other revious two Bud et ears Acct. Name Grand Theater - Brownfield Grant Acct. Number 25-0352-40-00 FISCAL NOTES: REVIEWED AND APPROVED BY: ~ Administration Z City Clerk E Engineering, Planning &Development ❑ EMS/IT ❑ Finance ❑ Fire ❑ Municipal Court E Legal ❑ Library ❑ Police ❑ Public Works ❑ Utilities City of Paris Revised 2/04/08 11q