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H 0 USIN G AUTHORITY OF THE CITY OF PARIS BOARD OF COMMISSIONERS MEE TIN G 100 GEORGE WRIGHT HOMES August 17, 2004 12 :30 p.m. Chainnan Jeff Hoog called the meeting to order as 12:42 p.m. with the following board members present: Lillian Brooks, MYrick Browning, Kathleen Edge and Mary Ruth Hughes from the Resident Council. Also attending was Executive Director Denny Head, Assistant Director Sally Gibson, and Legal Council T .K. Haynes. Chairman Jeff Hoog asked for a motion to accept the minutes from the July 21,2004 Board of Commissioners meeting. Motion was made by Kathleen Edge and seconded by Lil1ian Brooks. Motion was unanimous 4-0. (MYrick Browning was not at the meeting for this vote). Denny Head presented the Executive Director's report. Denny infonned the board that there are changes and a reduction in the Section 8 2005 budget. The 2005 budget will be approximately $30,000.00 short due to funding by HUD. Denny R. Head explained to the board that the Paris Housing Authority has received its first downfall from the REAC inspection. The REAC downfall was due to changes in protocol on the elec_tric meters. Denny explained that he is requesting a second inspection due to several factors. First, the inspector did not use the PIC system to obtain apartment building numbers, so there is no way to know which apartment they indicated as having problems. Second, the housing representative that accompanied the inspector was not allowed to comment nor was he pennitted to ask any questions. This is a violation of the procedure. Resolution 2004-035- Approval to accept the (PHAS) report for submission to BUD Denny Head explained the Public Housing Assessment System (PHAS) report to the Board. Each component of the assessment is worth 20 points, and there are 5 components. Management is made up of a number of units occupied during the year, how long it took for (downtime) this is the days from when a unit was emptied and assigned to Maintenance1. The (make-ready) is how long it took for Maintenance to do repairs, and get the unit ready to occupy. The (lease-up) days, this is how long it took to make the offer and get someone moved in. These figures are counted as vacancy days. Maintenance is comprised of how many work orders were processed during the year and how many days it took to complete each work order. They are also graded on emergency work orders, which require completion or abatement within 24 hours. The unit inspections are graded on how many units met the UPCS standards, and how many units needed repairs, as a result of the inspection process. The same standards are used for each building.