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<br /> <br />HOUSING AUTHORITY OF THE CITY OF PARIS <br />BOARD OF COMMISSIONERS MEETING <br />100 GEORGE WRIGHT HOMES <br />MINUTES OF December 21, 2004 <br /> <br />Present at the Meeting: Denny R. Head - Executive Director <br /> Jeff Hoog – Chairman of the Board of Commissioners <br />Kathleen Edge – Vice Chairman of the Board of Commissioners <br /> Annette Grant – Commissioner of the Board of Commissioners <br />T K Haynes – PHA Legal Counsel <br /> Sally Gibson - Assistant Director <br /> <br /> <br />Meeting Called to order at 12:45 pm on Tuesday, December 21, 2004 by Chairman of the <br />Board of Commissioners of the Housing Authority of the City of Paris, Jeff Hoog. <br /> <br />Board of Commissioners approved the minutes of October 19, 2004 Meeting. Motion <br />made by Kathleen Edge and seconded by Annette Grant. Minutes approved 3-0. <br /> <br />Director’s Report: Denny R. Head, Executive Director, went over several items <br />including: <br /> <br />1) Financial area regarding actual costs and budget in Public Housing only. General <br />Expenses, Administration and Utilities are under budget. Maintenance and Non- <br />routine are over budget. Year to date through November 2004, our actual receipts <br />which includes rentals, subsidies, and other income are down $12,550.00 through <br />the 5 months. Expenses in Administration which includes salaries, travel, legal <br />fees, sundries, etc. are down approximately $9,700.00 to make up for the shortfall <br />in our receipts. Total yearly operating expenses through November is $12.00 over <br />budget. Our Section 8 and Mod Rehab Programs are right on track through <br />November 2004. Average HAP costs for Section 8 Program are $357.00 per <br />voucher. <br /> <br />2) Section 8 Funding has been cut $17,000.00 annually in our administration fees <br />effective July 1, 2005. Our reserve in Section 8 Program is at 92% of our <br />monthly costs. Public Housing Reserves are at $313,000.00. Financially we are <br />right on target. Public Housing Funding will probably be cut 3-4% effective July <br />1, 2005. <br /> <br />3) Vacancies are up due to the fact that our turnover is atrocious. Since July 1, 2004, <br />we have had 50 move outs. As of December 20, 2004, 32 tenants have moved in <br />since July 1, 2004. The problem is the expense and the time incurred to repair the <br />units due to turnovers. The other problem is the Account Receivables due to the <br />move out charges that the tenants incurred. Prior Tenants are not likely to pay <br />their charges once they are gone; therefore, resulting in Accounts Receivable <br /> 1 <br /> <br />