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CITY COUNCIL AGENDA ITEM BRIEFING SHEET <br />Submittal Date: <br />Originating Department: <br />Presented By: <br />Agenda Item No.: <br />05-02-2012 <br />Engineering, Planning <br />Shawn Napier, P.E. Director of <br />Council Date: <br />& Development <br />Engineering, Planning & <br />18. <br />05-14-2012 <br />Development <br />RECOMMENDED MOTION: <br />Deliberate and act on a resolution accepting the bid and approving a notice of award for the TDRA <br />CDBG #729599 Sewer System Manhole Improvements project to B. Bray Construction in the amount of <br />$115,269.00; authorizing the City Manager to negotiate and execute all necessary documents. <br />POLICY ISSUE(S): <br />Contract <br />BACKGROUND: <br />This project will replace or add 15 manholes in South Central Paris. The attached map shows the <br />individual project locations. This is the second phase of a project to fix sewer problems. The first phase <br />replaced sewer lines from Sherman St. down to W. Washington St. and in SE 6th St. that has been <br />completed ($85,213.00). <br />The money for this project came through a grant from TDRA in the amount of $250,000 and required a <br />20% match ($50,000) from the City of Paris. <br />Staff recommends approving a notice of award to B. Bray Construction in the amount of $115,269.00, <br />along with authorizing the City Manager to sign an agreement pending the submission of a performance <br />bond, payment bond and insurance coverage as stated in the bid documents. <br />BOARD/COMMISSION RECOMMENDATION: <br />EXHIBITS: <br />Resolution, Bid tabulation, notice of award, location map <br />ACTION: <br />BUDGET INFO: <br />TDRA Grant <br />❑ Financial Report ❑ Minute Order <br />Expense <br />$115,269.00 <br />❑ Department Report Z Resolution <br />Budgeted Amt. <br />$300,000.00 <br />❑ Presentation ❑ Ordinance <br />y'I'D Actual <br />$64,616.76 (this budget year) <br />❑ Public Hearing ❑ Other <br />Acct. Name <br />Comm. Dev. Block Grant-Sewer <br />Acct. Number <br />25-0353-40-00 <br />FiscAi. NoTES: <br />REVIEWED AND APPROVED BY: <br />Z Administration Z City Clerk E Eng., Planning & Development ❑ EMS/IT ❑ Finance ❑ Fire <br />❑ Municipal Court ❑ Legal ❑ Library ❑ Police ❑ Public Works ❑ Utilities <br />City of Paris 68 Revised 2/04/08 <br />