12-APPROVE CONTRACT FOR MANAGEMENT AND OPERATION OF ADULT SOFTBALL PROGRAM

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or its affiliates or to bind it in any manner. CONTRACTOR shall be responsible for and pay all taxes in connection with this contrac# including, but not limited to, FICA and Social Security, directly to the appropriate governmental agencies. City shall make no withholdings for payroll purposes and CONTRACTOR shall accrue no employee benefits. CITY, its officers, directors, employees, and agents shall not be liable in any way for CONTRACTOR'S failure to report or pay any Federal, State or Local taxes. CONTRACTOR hereby agrees to release, defend, indemnify, and hold harmless CITY, its officers, directors, employees harmless from and against any and all claims, demands, and causes of action, suits, or other litigation in connection with CONTR.ACTOR'S failure to report and pay such taxes. 19. CONTRACTOR shall deposit all program/regisfration fees received on a weekly basis to the City of Paris Finance Office, located at 135 SE 1S` Street. 20. Compensation will be based on what was approved during the proposal process with said payment being made in two installments; one payment when at least '/z of total fees is collected and cleared with the second installment being paid at mid- season. EXCEPTION: Fall and Winter Softball Leagues will be paid in one final installment. Final Payment will not be paid until all fees are collected and cleared. 21. Compensation will be paid as follows: Payments wili be made in agreement with the City of Paris' financial procedure. CONTRACTOR will submit an invoice for one-half of monies owed when at least half of all fees have been collected. A Purchase Requisition will be made and a check sent to CONTR.ACTOR'S home address. When all fees have been collected and turned in to CITY, a second and final invoice must be submitted by CONTR.ACTOR for a final check to be cut and mailed. 22. CONTRACTOR shall present a complete, itemized financial report showing all revenues and expenses related to the program, to the City of Paris Recreation Supervisor within two weeks of the last game of each league, i.e. Spring, Industrial, Fall & Winter. All supporting documents shall be subject to inspection by the City upon request. 23. In the event a league is cancelled at CITY's request, CONTRACTOR shall refund registration fees to the teams/players that paid their registration fee for the cancelled program. Refunds shall be issued to any paid teams or players. All other cancellations, regardless of circumstances, must be made up at CONTRACTOR'S expense. 24. CONTRACTOR shall include a list of references of persons familiar with his/her ability to manage a softball league. (Page attached to be coznpleted.) 25. Unless waived by the CiTy Manager, (1) the CONTRACTOR shall provide proof of a current general commercial liabiliTy insurance policy with a$250,000/person and $500,000/aggregate minimum policy limits ($500,000/$1,000,000 preferred) (2) Contractor's must also provide a rider to his CGL Policy that names the Ciry of Paris, it's elected o�cials, officers and employees as an Additional Insured under this policy. The contractor should also show proof of carrying minimum Workers Compensation insurance for his workers/employees as required by State law. 26. The City of Paris reserves the right to reject any or all proposals, to waive any informality in bidding and to award the contract as may be most advantageous to the City. Term: One year