12-APPROVE CONTRACT FOR MANAGEMENT AND OPERATION OF ADULT SOFTBALL PROGRAM

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ADULT SOFTBALL LEAGUE SPECIFICATIONS The management and coordination of the Adult Softball Leagues shall cover all leagues; Spring, Industrial, Fall, and Winter. Adult games will be held at the City of Paris Sports Complex, located at 2005 S. Collegiate and at Wise Field, located at 638 SW 4`� Street (if needed). The CONTRACTOR shall submit registration fee amounts for each league prior to the league starting. It is the purpose of these specifications to grant the CONTRACTOR the right to manage and coordinate the Adult Softball Leagues based on the following: 1. The CONTRACTOR agrees to manage, instruct and coordinate Adult Softbail Leagues for the City of Paris at the facilities mentioned above. 2. The CONTRACTOR agrees to attend all softball games or must appoint a person "In Charge" during his/her absence. 3. Registration fee collection for the Adult Softball Leagues will be the joint responsibility of CITY and the CONTRACTOR; however, a11 program registration fees shall be paid directly to the CITY. 4. All fees are established by CONTRACTOR and such fees rnay not be changed wiihout prior written approval from CITY. 5. The following direct expenses for the program will be the sole responsibility of the CONTRACTOR: i. TAAF/ASA approved softballs for a11 games and end of season tournaments. ii. Hire and pay two umpires per game. The umpires must be ASA certified, with copies of their certifications on file in the Parks and Recreation office. Umpires shall dress professionally, wearing denim, navy or khaki shortslpants and an umpire's shirt with a certified umpires patch on the upper left sleeve. The shirt must be tucked into belted shorts/pants. The umpire must also wear a cap, socks and athletic shoes. Clothes shall be clean and pressed. Shorts must not be shorter than 6 inches above the knee. Appropriate undergarments must be worn. iii. Hire and pay a scorekeeper for each game. The scorekeeper shall dress professionally. (See the unnpires dress expectations.) Scorekeepers will not have an umpire's patch and the shirt needs to be navy, red or white polo style shirt. It is not mandatory for the scorekeeper to wear a cap. iv. Awards (Team Trophy & Player T-shirts for ls`, 2°a & 3rd place of each League) v. TAAF/ASA Fees for teams participating in TAAF/ASA tournaments. 6. The folIowing direct expenses for the program will be the sole responsibility of the CITY: i. Field preparations for games and tournaments ii. Bases for game and tournament use iii. Utilities will be paid for by CITY 7. CONTRACTOR shall keep an up-to-date umpire's log in the Concession Stand at the Sports Complex with the names of the umpires calling each game at the respective fields. If CONTRACTOR is not at games, the person "In Charge" should be noted in this log, also. 8. In the event of inclement weather or poor playing conditions, CITY will inform CONTRACTOR by 2:00 pm whether games will be played or canceiled.