03-D Housing Auth (5/20/03) - Laserfiche WebLink

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HOUSING AUTHORITY OF THE CITY OF PARIS BOARD OF COMMISSIONERS MEETING 100 GEORGE WRIGHT HOMES May 20, 2003 12:30 p.m. Chairman James Poston called the meeting to order at 12:32 p.m. with the following Board members present: Lillian Brooks, Kathleen Edge, Annette Grant, and Jeff Hoog. Also attending was Executive Director Denny Head, Assistant Director Sally Gibson, and Legal Council T.K. Haynes. Chairman James Poston asked for a motion to accept the minutes from the March 18t' Board of Commissioner's meeting. Motion was made by JeffHoog and seconded by Lillian Brooks. Motion was unanimous 5-0. Chairman James Poston asked for a motion to accept the minutes from the March 31gt Board of Commissioner's meeting. Motion was made by JeffHoog and seconded by Lillian Brooks. Motion was unanimous 5-0. Director Denny Head submitted the Directors Report covering several items. Denny informed the board about the 5 Year Plan. He explained that three years ago HUD made the decision that each PHA would be responsible to make a 5 Year Plan. The office of management and budget recommended that all housing authorities project a 5-year comprehensive plan of all capital improvement projects that would be done for the next 5 years. The 5 Year Plan is cauterized by category, importance of project, dollar amount, site of project and year to complete. The annual plan is for capital fund improvement plans that authorities project for the current year. Once a housing authority gets approval for the plans then the housing authorities has the power to fungigate. This process gives housing authorities a lot of lead way in how they spend their money once their 5 Year Plan is approved. One prime drawback to this process is that HUD does not know how much funds they will issue to Housing Authorities. Denny explained the process and how it has been done in the past. Denny explained that this is a lot of work but that it there is a lot of money to be had and that we need any funds that may be available. Capital funds according to CFR must be obligated in two years and expended in 4 years. If money is not obligated in 18 months HUD will recapture the funds. Denny explained that there are several projects that are about to begin so that the money out of the capital plan is obligated and not lost. Chairman Rick Poston made the statement that the whole thing boils down to "use it or loose it" in reference to the money that has been budgeted. Item 4-2 Discussion of approval of contract for concrete and parking. The project went out for bid to install additional parking to prevent excess parking on streets. The parking will have curb cuts for handicap parking. Denny budgeted $40,680.00. Hilliard's & Sons Contractors bid was $41,010.00 and Stephens & Son's bid $40,000.00. Motion was made to accept contract to Stephens & Sons Contractors by Kathleen Edge and seconded by Lillian Brooks. The vote was unanimous 5-0.