03-D Housing Auth (5/20/03) - Laserfiche WebLink

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Item 4-3 Discussion and approval of contract for passage hardware replacement. Project went out for bid to replace the old passage hardware in 184 units. All passage hardware and bathroom hardware would be replaced. Sampson Electric bid $20,400.00 and G&S Contracts bid $17,850.00. Kathleen Edge and Lillian Brooks questioned the importance of whether the door passage was a high priority and whether there were other items that were more important than the passage hardware. Motion was made to award contract to G&S Construction by JeffHoog and seconded by Annette Grant. The vote was 3-2. Item 4-4. Discussion and approval of contract for storage building and pavilion. Denny informed the board the importance of building a storage building for the PHA. The storage building would be located between the George Wright Homes Community Building and the laundry mat. The storage building would be used to store equipment and supplies and taking them out of the office area at GWH. The only bid that was submitted was from Harrison Walker & Harper contractors in the amount of $45,800.00. Denny discussed the importance of the storage building and that the price of the bid was more than he had funded to build the storage building. Denny also explained the rules and procedures concerning bids and that Harrison Walker and Harper was the only establishment to turn in their bids on time. Denny explained that the funds for the storage building must be obligated by the end of the fiscal year, which ends June 30, 2003. The bid from HWH exceeded what Denny expected to spend but he explained that we might not be able to obligate funds by the end of the fiscal year if we went out for bid again. Motion was made Jeff Hoog and seconded by Lillian Brooks to accept bids. The vote was unanimous 5-0. Item 4-5 Discussion and approval of contract for light fixture replacements. Denny informed the board that due to energy conservation the old light fixtures in the apartments should be replaced and new light fixtures installed. Denny budged in the 2001 Capital Fund for this project. G&S Constructor was the low bidder with a bid of $12,870.00. Motion was made to award the bid to G&S Construction. Motion was made by Kathleen Edge and seconded by Lillian Brooks. The vote was unanimous 5-0. Item 4-6 Discussion and approval of contract for bathroom rehab. Denny explained the importance of replacing the bathroom floors in the three bedroom units in Booker T. Washington and George Wright Homes. Denny explained that the floors should be replaced and new tile laid in each of the three bedroom unit bathrooms at George Wright Homes and Booker T. Washington. G&S Construction was the low bid on this project bidding $20,250.00. Motion was made to accept bid by Lillian Brooks and seconded by Kathleen Edge. The vote was unanimous 5-0. Item 4-7 Discussion and approval of contract for showerhead replacements. Denny explained that 234 units were in need of replacing showerheads to conserve water. Bids went out for the removal and replacement of showerheads. G&S Construction made a bid of $3,180.00. Motion was made to award bid to G&S Construction. Motion made by Annette Grant and seconded by Lillian Brooks. The vote was unanimous 5-0. Item 4-8 Discussion and approval of bad debt write offs. The policy of the Housing Authority requires write off of bad debts prior to the end of the fiscal year, which is June 30, 2003. The amount of the bad debt write off is $24,394.32. Motion was made to accept write off of bad debts by Kathleen Edge and seconded by Lillian Brooks. The vote was unanimous 5-0.