06-A Work by Day Policy - Laserfiche WebLink

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As part of the process of determining the nature of the work and estimated cost of the project, the City Engineer shall determine the list of equipment and services associated with performance of the project, and shall select from the City's list of qualified contractors the contractor most qualified for performance of the work who, based on the City's cost sheet, could reasonably be expected to perform the project at the lowest anticipated cost. Having made his preliminary judgment as to the appropriate contractor to perform a prospective project by the day, the City Engineer shall place said project or projects on a City Council agenda for review by the City Council. In presenting said project to the Council, the City Engineer shall accompany his presentation by a brief description of the project, including estimated cost, time of completion, and describe his reasons for selecting the particular contractor for performance of the project. Thereafter, the City Council shall approve, disapprove, or approve with revisions the City Engineer's proposal for performance of the project. Approval of a contractor by City Council shall not obligate the City beyond a single day's work on a project. If the project is approved as provided herein, the City Engineer shall notify the contractor as to the date and time to appear on a project site. Failure of the contractor to appear on a project site on time (unless excused in advance by the City Engineer) shall be reported to the City Council as part of the Engineer's quarterly report as required herein. Provided, however, if the contractor does not appear on a project site within twenty-four (24) hours of the designated time for the project, the contractor shall be notified by the City Engineer that he has been withdrawn from the project and the City Engineer shall select a substitute contractor for consideration by City Council. Section 5. Acquisition of Materials for Work by the Day Projects. Wherever possible, materials needed for work by the day projects shall be acquired by the City in advance of the project through bulk purchases of necessary materials, following the competitive bid process set out in state law. The City's ability to acquire such materials, of course, is dependent upon the City's ability to project far enough in advance the need for such materials, as well as the City's storage capacity for such materials purchased in bulk. If materials are not available by prior bid for the performance of any work by the day project, such materials may be purchased in such quantities as are required to perform a specific work by the day project, provided the total cost of such materials does not exceed twenty-five thousand dollars ($25,000.00). In the instance in which specific materials are purchased for a specific work by the day project, the City Engineer shall solicit informal bids for the purchase of such materials from a minimum of three (3) qualified suppliers, and shall purchase such materials from the supplier with the lowest cost, -6-