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HOUSING AUTHORITY OF THE CITY OF PARIS <br />BOARD OF COMMISSIONERS MEETING <br />100 GEORGE WRIGHT HOMES <br /> October 21, 2003 <br /> 12:30 p.m. <br /> <br />Vice Chairman JeffHoog called the meeting to order as 12:47 p.m. with the following Board <br />members present: Lillian Brooks, Kathleen Edge, and Annette Grant. Also attending was <br />Executive Director Denny Head, Assistant Director Sally Gibson, and Legal Council T.K. <br />Haynes. <br /> <br />Vice Chairman JeffHoog asked for a motion to accept the minutes from the September 16, 2003 <br />Board of Commissioners meeting. Motion was made by Kathleen Edge and seconded by Annette <br />Grant. Motion was unanimous 3-0. <br /> <br />Denny Head informed the board that the PHA has received the operating budget back from <br />HUD. Denny informed the board that the PHA was in its second quarter before he received the <br />budget back from HUD. The PHA's budget was reduced by $32,000.00. The PHA will receive <br />only 90% of the estimated budget. <br /> <br />Denny Head informed the board that officers needed to be elected for the Board of <br />Commissioners. Kathleen Edge made the motion to elect Vice Chairman JeffHoog as Chairman. <br />Motion was seconded by Lillian Brooks. Vote was unanimous 3-0. <br /> <br />Motion was made by Lillian Brooks to place Kathleen Edge as Vice Chairman. Motion was <br />unanimous 3-0. <br /> <br />Denny informed the board of the training schedule with SMART. Employees are scheduled for <br />training in October, November, and December. Assistant Director Sally Gibson informed the <br />board that Interim's are only performed during the annual certification. Tenants are required to <br />notify the PHA of any income changes. This will make our tenant account receivable drop, <br />decrease in write-offs, and the Paris Housing Authority allowed expense levels will increase. <br /> <br />Resolution 2004-008 Discussion and approval of Capitalization Policy. Denny Head <br />explained the Capitalization Policy was in need of updates with the fixed assets of the Paris <br />Housing Authority. A motion was made to accept the Capitalization Policy by Kathleen Edge <br />and seconded by Annette Grant. Vote was unanimous 3-0. <br /> <br />Resolution 2004-009 Approval of contract for Auditor and Audit of year ending June 30, <br />2003. <br />Request for proposals were advertised and the only proposal received back other than our current <br />fee accountant was Robert Yeager & Co. The cost of the audit will be in the area of $5,000.00 <br /> <br /> <br />