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MINUTES OF THE CITY OF PARIS CITY COUNCIL <br />BENEFIT SUBCOMMITTEE <br />DECEMBER 8, 2003 <br />The City of Paris City Council Benefit Subcommittee met in special session, <br />Monday, December 8, 2003, 10:00 A.M. at Paris Junior College, Bobby R. <br />Walters Applied Technology Building, Room 1208, 2400 Clarksville Street, <br />Paris, Texas. Chairman Jay Guest called the meeting to order with Councilman <br />Joe E. McCarthy, and Councilman Jim Bell being present. Also, present were <br />City Manager Michael E. Malone, City Attorney Larry W. Schenk, and City <br />Clerk Mattie Cunningham. <br />Chairman Guest announced that the first order of business was discussion and <br />possible recommendations concerning employee Vacation Time, which is <br />Exhibit 3 in the packet. <br />Councilman Bell wanted to know if there have been any updates to the Personnel <br />Policy Book. Gene Anderson, Director of Finance, advised that the only <br />difference has to do with civil service employees as you will see in his response <br />to Chairman Guest's letter. Mr. Anderson said that civil service employees with <br />more than three years of service receive three additional vacation days annually. <br />He said that is part of the Civil Service Law. Other than that, everything is still <br />the same. <br />Councilman Bell asked Mr. Anderson to explain the sell back. Mr. Anderson <br />explained that an employee must have at least fifteen (15) days of unused <br />vacation days as of October first of each year and that only five (5) days of <br />vacation can be sold back at one time. He said that in no case can the vacation <br />balance after sell back be less than ten (10) days. The rate of pay for vacation <br />sell back will be calculated at 75% of the employee's actual pay rate on <br />September 15. <br />Councilman Bell asked if there was a limit on the amount of vacation that can be <br />accumulated if the employee does not sell it back. Mr. Anderson advised that <br />there is no cap on accrued vacation unless the employee is civil service and the <br />Civil Service Statute requires a limit on their vacation. He said they were <br />normally required to take their vacation in the year that it is accrued or shortly <br />