12/09/2014 MINUTES - Laserfiche WebLink

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Paris EDC Board Meeting Minutes December 9, 2014 Page 4 of 9 that the committee weeded out a number of items and decided on$6,500.00 per entity (Chamber and PEDC) budget. David Turner stated that the PEDC will not pay for anybody's hotel if they go they are on their own. Shannon Barrentine clarified other than expenses for herself. We will get a block of rooms at a certain rate and everyone is to book them on their own. Stephen Grubbs stated that there is still time between now and the event to bring additional information. David Turner made a motion to authorize the $6,500.00 for Lamar County Days 2015; seconded by John Brockman. Motion Carried 4 -0. Discuss and possibly take action on the proposed Plan of Work for FY 2014 -15 Shannon Barrentine stated that the Plan of Work includes $6,500.00 for Lamar County Days. Don Wilson asked what is EdSuite? Shannon Barrentine stated they are the designer and host of the PEDC website. Don Wilson stated the data that we have on our website like population and income levels do we generate that or do they? Shannon Barrentine stated that the PEDC provides it. Don Wilson asked who is in charge of updating the website? There are properties listed that PEDC no longer owns. Shannon Barrentine stated that PEDC does and we will make those corrections. Don Wilson stated that $11,000 to update a website is very high. Shannon Barrentine stated that Rebecca Clifford has been talking about getting the website updatedfor the last year. There are websites that are catchier, faster, with a variety of information where the PEDC's isn't. Tyler and Longview have videos, but Longview EDC has more staff. They go out and video and upload it to their website. The PEDC website needs to be revamped. John Brockman asked if they could get that for $11,000? Shannon Barrentine replied yes. Stephen Grubbs stated that the PEDC is using the second generation EdSuite and they have a newer generation they recommend the PEDC upgrade to. Don Wilson stated that you can pay and get a good website that has video and electronic signature (allows you to sign documents on- line) for $2,000 43,000. The PEDC should look locally. Jazzy Frog has done some great website. Shannon Barrentine stated that she asked Dr. Pam Anglin what it would cost to do a websites, from scratch, and she said it would be $10,000- $15,000; that was before EdSuite quoted their price. Shannon Barrentine asked if the PEDC had to advertise Request for Proposals for website designers, corrects. John Brockman asked if EdSuite specializes in website designing? Shannon Barrentine stated that they specialize in Economic Development websites and they host our email accounts. Don Wilson asked how much do they charge us for hosting our email accounts? Shannon Barrentine stated that fee was included in the annual license charge of $3,000. Steve Keywood stated that the Chamber uses Chamber Master. The price doesn't seem high from what the Chamber pays. Stephen Grubbs stated that we will review this further.