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PARIS PUBLIC LIBRARY MINUTES OF THE PARIS PUBLIC LIBRARY ADVISORY BOARD MEETING March 26, 1986 326 S. MAIN STREET PARIS, TEXAS 75460 The Advisory Board for the Paris Public Library met in a delayed session at the Library, March 26, at 4 p.m. with Mrs. Virginia Gibbs, Chairman, presiding. Pre- sent were Rogene Patterson, Beth Shelton, Reeves Hayter, Jim Lynch, Don Black, Robert Pierson and Frances Ellis, Secretary. Also attending were Gertiana Williams, Library Director and Dick Boots of the City. Minutes of the February 19 meeting were approved as circulated. Members discussed first plans for the Groundbreaking for the new building, think- ing of a date in June during the week of the 9th -16th. Suggested speakers in- cluded Governor White and Lieutenant Governor Bill Hobby, and Dr. Black was asked to speak to Dr. Earl Bellamy about inviting Hobby. Former board members, staff, city council, county commissioners, bond issue committee, descendents of J.J. Cul- bertson, S.W. Wilbor, and Mrs. Scott, the founder of the first Library in downtown Paris, Brown Coleman who was the first President of Friends of the Library, NETLS representative, and others were to be placed on the guest list. Groundbreaking would be on the Library grounds with the speech possibly in the Peristyle of By- waters Park. Mrs. Ellis was asked to work with Ms. Williams, but all Board mem- bers were to consider themselves members of the planning committee. Dick Boots reported all but $1000 of the budgeted $70,000 set aside for land ac- quisition, title policies, demolition had been used on the property behind the Li- brary on First Street S.W. Some trees remain until final plans for the building and grounds are decided. He said the budget had not changed since the $975,000 bond issue and the Texas State Library Grant of $100;000 were approved: $7+0,000 - -- construction and renovation; $70,000 land acquisition, lease fees, demolition and titles; $120,000 -- furnishings and equipment; $86,000 contingency fund, $5+,000 fees, and $5,000 for surveys, etc. Mr. Boots anticipated some donations for the furnishings, but said Bill Lightfoot, who was out of town, could not include any donations until they were received. Members discussed the brass doors at the present front entrance, and decided to present possible solutions to Mr. Lightfoot: leave them for a front entrance but have no handles on inside for exiting; build a gate inside to prevent exiting through them; do not close them completely for this would cause the front of the building inside to be neglected. Members discussed security and using sprinkler system. Mr. Pierson said using a sprinkler system would reduce insurance by 25 or 30 percent. Magnetic tape will be used in this type of security system so that there would be a beep if people left the building without checking out items.