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1_�_q PARIS PUBLi%_� LIBRARY MINUTES PARIS PUBLIC LIBRARY ADVISORY BOARD MEETING May 20, 1987 PARIS. TEXAS 75460 The Paris Public Library Advisory Board met in regular session at 4 p.m. May 20, 1987 in the City Hall Annex Conference Room with Vice - Chairman Reeves Hayter. presiding. Present were: Bill Hagood, Beth Shelton, Jackie Alsobrook, Rogene Patterson and Frances Ellis. Robert Pierson, Don Black and Chairman Virginia Gibbs were absent. Tiana Williams and Roslyn Sample of the Library staff, Dick Boots from the City of Paris, and Sue Smith of the Main Street Project also attended. Minutes of the April 15th meeting were approved as circulated. The financial report and Library circulation report were - distributed. Ms. Williams said job descriptions were prepared for two additional requested Clerk II positions. Ms. Williams discussed shelving for the Library stating that these bids had been received: $73,671 from Library Stacks with a 10 -12 week delivery; $82,122 from Library Bureau with a 90 -120 day delivery; $92,368 from Gregg Madison with a one month delivery. Architect Bill Lightfoot will make the final decision, but it is needed soon so the contractor will not fall behind schedule. She displayed samples of finish selections for carpet, flooring, paint and other finishes. The dark blue -green is already up on the north wall of the new area. She displayed a sample panel of wood for the shelving. The Friends of the Library Book Sale and Auction called a "Wine, and Cheese Affair - A Literary Auction Benefiting Your Library" on Sunday, May 31st from 7 to 9:30 p.m. at the home of Bob and Sharon Schneider, 3215 Abbott was announced. Auctioneers will be Mary Walker Clark, Sims Norment and Ann Wixon. Each Board member was invited to suggest names to add to the list of 350 being invited. Ms. Williams said 25 cartons of books would be taken to the auction along with non -book items such as the glass bottles found by the contractor during construction. She announced Helen Gies will retire May 31st after 11 years with the Library. Mr. Boots suggested a small plaque be given to her at the auction, and Mrs. Ellis suggested a letter of appreciation be sent from the Board. She said she would send copies of Meeting Room Policies obtained from other Libraries to Board Members for study. Mr. Boots said insurance on exhibits would have to be included in policies, saying $20,000 is the amount for each of the Culberton portraits. Page 1 of 2